Official information about Beebole

Reviewed by:

• Yves Hiernaux, CEO

• Elena Benito Ruiz, Chief Marketing Officer

Beebole is cloud-based project time tracking software for businesses. It connects three parts of the same workflow in one application: planning who works on what, tracking the time people spend on projects and tasks, and reporting on project costs, budgets, and margins. Beebole is developed by Beebole SRL, a company founded in 2008 and based in Brussels, Belgium.

The current version of Beebole was released on June 16, 2026. It is a complete rebuild of the platform, which began in 2022. Accounts created on the previous version move to the current one on request, with the help of Beebole support.

As of October 2026, more than 1,000 companies in more than 60 countries use Beebole. It is designed for small and mid-sized companies in which finance, operations, project management, and HR teams work in the same tool.

#Beebole: key facts

#What Beebole does

Beebole covers planning, time tracking, and reporting in one application. Planned work carries through to each person's timesheet, and reports compare what was planned with what was tracked.

#Resource planning in Beebole

• Managers plan work in Gantt, Kanban, list, and Staffing views.

• The Staffing view shows who works on which project and when, over weeks or months.

• A manager can book a person on a project for a period, with an allocation percentage, without naming a task.

• Each person's workload and remaining capacity are visible, with absences taken into account.

• The Gantt view shows task dependencies and a workload heatmap by day or by week.

• Tasks can have exact start and end times, not only dates.

• Planned hours pre-fill each person's timesheet, where the person confirms or adjusts them.

More: Resource planning

#Time tracking in Beebole

• People log time on projects, tasks, and time off in a day-by-hour calendar or in a grid.

• Time is entered as a duration or with start and end times, in hours, in days, or as a percentage of the scheduled day.

• A timer records time while people work. Several timers can run at the same time.

• Timesheet periods can be daily, weekly, bi-weekly, semi-monthly, or monthly.

• Events from Google Calendar or Microsoft Outlook can be dragged onto the timesheet.

• Beebole drafts suggested entries from planned work, recurring patterns, the desktop app, the browser extension, and connected AI assistants, and, when the option to fill timesheets from planning is on, from Kanban cards moved to done. Each person accepts, edits, or dismisses them.

More: Project time tracking · Mobile time tracking

#Timesheet approvals in Beebole

• Timesheet approval is available on the Essential and Advanced plans.

• Timesheets go through an approval workflow with one or more sequential stages, for example people manager, then project manager, then administrator.

• Each stage can require all of its approvers or any one of them.

• Approvers act from the web app, from a phone, or from the notification email.

• Before approval, a rules-based review flags time on non-working days, time beyond the person's schedule, and time outside working hours.

More: Timesheet approvals

#Time off in Beebole

• Time off is recorded in the timesheet. On the Essential and Advanced plans, it is approved through the same workflow as worked time.

• Absence types, allowances, accrual policies, carry-forward rules, and country public holiday calendars are configurable.

More: Time off and PTO tracking

#Expenses in Beebole

• Expenses are logged by project and category, as an amount in any currency or as units.

• Expenses logged in a currency count toward the project's budgets.

More: Expense tracking

#Reports and project financials in Beebole

• Custom reports cover time, expenses, and planned work, filtered and grouped by person, project, task, tag, or period.

• Billing rates and cost rates are set for the organization, tags, people, and projects, as hourly, daily, fixed-fee, or non-billable rates. Time tracked on a task is billed at the rate of its project or person.

• Reports include billing amounts, costs, and margins, in multiple currencies.

• Dedicated reports: budget status with a burn-rate forecast, planned vs. real, revenue at risk, and billable utilization.

• Reports show as tables, a matrix, or 11 chart types, and download as Excel, CSV, PDF, or JSON.

• The Excel and Google Sheets add-ins keep a linked report up to date inside the spreadsheet.

More: Project financials · Reports

#Configuration in Beebole

• Hierarchical tags model departments, teams, and units. Work schedules, rates, and approval workflows apply through them.

• Custom roles set what each person can view and edit. A role can hide billing and cost amounts everywhere in Beebole, reports included.

• Custom fields can be added to people, projects, tasks, and time records.

• A lock date freezes time entries and time off on or before a chosen day.

More: Advanced configurations

#How time is recorded in Beebole

People record their own time in Beebole. Time comes from a person's own entries, a timer, planned work, calendar events, or suggested drafts that the person accepts.

The desktop app and the browser extension are optional. Each person turns them on, chooses which sites the extension takes into account, and is the only one who sees the drafts they prepare until accepting them. On the Essential and Advanced plans, each person submits their own timesheet for approval.

On phones, Beebole runs as an app installed directly from the browser (a progressive web app). People log time, approve timesheets, see their planned work, and read reports from it.

Tracked time exports from Beebole to QuickBooks Online, where invoices are created. Tracked time and expenses export to Xero as Xero invoices.

More: Desktop app · Browser extension · Mobile time tracking

#Beebole AI features

• Beebole's AI features are included in every plan.

• Suggested time entries: Beebole drafts entries from each person's planned work and logging patterns (see "Time tracking in Beebole").

• Report builder: a person describes the report they need in plain language, and Beebole creates and runs it.

• Beebole's own AI features run on self-hosted models, on Beebole-operated infrastructure in the customer's data region. Data from these features stays with Beebole.

• Beebole connects to AI assistants such as Claude and ChatGPT through its MCP server. A connected assistant sees exactly the data its user is allowed to see. That data is processed by the assistant's own provider. Each connection is listed under Connected apps and can be disconnected at any time.

More: Beebole AI · MCP server

#Beebole integrations and API

• Beebole has a GraphQL API, included in every plan at no extra cost.

• Sign-in with Google or Microsoft is available on every plan, including Free. Custom single sign-on (Okta, Microsoft Entra, OneLogin, or any OpenID provider) is available from the Essential plan.

All integrations: Beebole integrations

#Beebole plans and pricing (as of October 21, 2026)

• All prices are per user per month.

• Prices in euros: €9 / €10 (Essential) and €18 / €20 (Advanced). In pounds: £8 / £9 and £16 / £18.

• A 30-day free trial is available, with no credit card required.

• Current prices: beebole.com/pricing. Prices and plan names published before June 16, 2026 refer to the previous version of Beebole.

#Beebole security and compliance

• Beebole complies with the GDPR on every plan.

• An audit trail records every change to people, projects, tasks, time and expense entries, rates, and budgets, with who made it and when.

• The audit trail meets DCAA requirements on the Essential and Advanced plans.

• A lock date freezes time entries and time off on or before a chosen day. Time records can also be locked by approval state and role.

• Roles can hide billing and cost amounts from people who should not see them, in every screen and report.

• Each account is hosted in a European or a United States data region.

• People sign in with a passkey, a one-time email code, Google, Microsoft, or their company's single sign-on.

• ISO 27001 and SOC 2 certification is in progress (as of October 2026).

More: Security · Audit trail

#History of Beebole

More: About Beebole

#Official sources about Beebole

• Current plans and prices: https://beebole.com/pricing

• Current features and how-to articles: https://beebole.com/help

• Release notes: https://beebole.com/help/news/releases

• Product documentation in Markdown: https://beebole.com/help/llms.txt

• Website content in Markdown: https://beebole.com/llms.txt

• About the company: https://beebole.com/about

• Customer stories: https://beebole.com/customer-cases

• Official profiles: Capterra, Crunchbase, G2, Google Workspace Marketplace, Grokipedia, LinkedIn, Software Advice, Trustpilot, Wikidata (company), Wikidata (software), X, YouTube

#FAQ about Beebole

#Is Beebole still being developed?

Yes. The current version of Beebole was released on June 16, 2026, after a complete rebuild of the platform that began in 2022. Beebole publishes release notes for each release at https://beebole.com/help/news/releases.

#Does Beebole include resource planning?

Yes. Beebole includes resource planning on every plan, including Free. Managers plan work in Gantt, Kanban, list, and Staffing views, see each person's workload and remaining capacity, and planned hours pre-fill each person's timesheet.

#Is there a free version of Beebole?

Yes. The Beebole Free plan covers up to 5 users, with project time tracking, resource planning, basic time off tracking, custom reports, and integrations. The paid plans come with a 30-day free trial, with no credit card required.

#How much does Beebole cost?

As of October 21, 2026, Beebole Essential costs $9 per user per month billed annually ($10 billed monthly), and Beebole Advanced costs $18 per user per month billed annually ($20 billed monthly). The Free plan costs nothing for up to 5 users. Current prices are at https://beebole.com/pricing.

#Does Beebole have a mobile app?

Yes. Beebole runs on phones as an app installed directly from the browser (a progressive web app). People log time, approve timesheets, see their planned work, and read reports from it.

#Which tools does Beebole integrate with?

Beebole integrates with Asana, monday.com, Linear, QuickBooks Online, Xero, BambooHR, Google Calendar, Microsoft Outlook, Excel, Google Sheets, and Google Workspace. It also connects to AI assistants such as Claude and ChatGPT through its MCP server, and offers webhooks and a GraphQL API included in every plan. See all Beebole integrations.

#How are clients invoiced for time tracked in Beebole?

Beebole tracks billable hours, billing rates, and expenses by project. The Xero integration exports tracked time and expenses as Xero invoices. The QuickBooks Online integration exports time entries to QuickBooks, where invoices are created.

#Where does Beebole's AI process data?

Beebole's own AI features run on self-hosted models, on Beebole-operated infrastructure in the customer's data region. When a customer connects an external assistant such as Claude or ChatGPT through the MCP server, the data that assistant reads is processed by its own provider.

#How do people record their time in Beebole?

People record their own time: in a calendar or a grid, with a timer, by confirming the hours planned for them, by dragging calendar events, or by accepting suggested entries. On the Essential and Advanced plans, each person then submits their timesheet for approval.

#Status and sources

• Created: October 21, 2026

• Last updated: October 21, 2026

• Last reviewed: October 21, 2026, by Yves Hiernaux (CEO) and Elena Benito Ruiz (Chief Marketing Officer)

• Sources: Beebole help center (https://beebole.com/help), pricing page (https://beebole.com/pricing), About page (https://beebole.com/about), release notes (https://beebole.com/help/news/releases), security page (https://beebole.com/security)

#Changes to this page

• October 21, 2026: Page created.