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Beebole’s audit trail records the changes made to your account’s data: what changed, who made the change, and when. It gives administrators an accountable history of edits to people, projects, tasks, time entries, and configuration, so you can trace a modification back to a person and a moment in time.
The audit trail is not available on the Free plan. It is part of the Essential and Advanced plans and of the free trial. If you don’t see it, check your subscription.

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Where to find the audit trail Admin only

Each change appears in the Journal of the item it touched, next to the messages posted on that item. The Journal in the sidebar does not list these changes.
1

Open the item

Open the person, project, task, tag, role, work schedule, time off type, expense type, or custom field whose history you want to see. For example, click People in the sidebar, then click the person.
2

Switch to its Journal

Click Show journal, the button at the top right of the item’s panel. Click it again (Show attributes) to return to the item’s settings.
3

Read the changes

Changes are listed newest first, each with who made it and how long ago.
For changes to the account’s own settings, open Account Settings and click Show journal there. A person’s Journal also lists the time records added, copied, edited, or deleted on their timesheet, and the changes to who manages them or what they manage.
Beebole Journal of the person Ana Pereira, opened from her profile, with the message editor and its formatting toolbar at the top and the feed below listing an added expense record and added time records for PTO and Sickness days, each with who made the change and when

A person's Journal listing the changes made to her records

Only administrators see change entries. Other people who open an item’s Journal see its messages, not its change history.

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What each entry shows

Each entry is named after the change it records, so you can read the history without opening anything. When the change involves another item, the entry names it too. Time entry changes spell out the duration, the project, task, or time off type, and the date of the entry. On an edit, the changed value shows as old → new, for example Edited time record: 2h → 3h30 · Acme Corp, Website Redesign · 2026-10-05. Durations follow your account’s duration format.

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Show one kind of change

Click a change entry to show only the changes of the same kind, such as every Tagged with and Untagged from entry on a person. Messages stay visible. Click the entry again to show everything.

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Changes made while signed in as someone else

When an administrator uses Sign in as… and changes something on another person’s behalf, the entry names the administrator who made the change, not the person they were signed in as. See Sign in as another person.

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Look further back

The Journal shows the changes of the last 7 days. To look at an earlier week, or to list every change one person made, use one of these:
  • The Beebole API: the getAuditTrails query returns a 7-day window starting at the startTime you pass, and fromPersonId limits it to the changes made by one person.
  • A connected AI assistant: ask it who changed something in a given week, or for every change a person made. It reads the same audit trail.
Both work only for administrators, on plans that include the audit trail.

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Related content

Journal

Post messages, follow team activity, and filter the feed.

Roles & permissions

Control who has admin access to view audit activity.

API queries

Read the audit trail and other account data with the GraphQL API.

Data Exports

Export your organization’s data for reporting and record-keeping.

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Frequently asked questions

For time entries, yes: an edited entry shows the changed value as old → new, along with the entry’s duration, project or task, and date. For other items, Beebole names the kind of change, such as Name change or Changed role to, with who made it and when, but does not show the old and new values side by side.
In the Journal of the item that changed: open a person, project, task, tag, role, work schedule, time off type, expense type, or custom field and click Show journal. Changes to the account’s settings are in the Account Settings journal. Only administrators see change entries, and the Journal in the sidebar does not list them.
Beebole shows the last 7 days of changes in each item’s Journal. For an earlier week, an administrator can query the audit trail through the Beebole API with getAuditTrails and a startTime, or ask a connected AI assistant.
Only changes. Beebole’s audit trail records actions that modify data, such as adds, edits, and removals. It does not track who viewed or accessed a record. Changes made by someone who was later archived stay in the audit trail, with their name next to each change.
No. Beebole’s audit trail is not available on the Free plan. It is included in the Essential and Advanced plans and during the free trial. Review your subscription if it isn’t available.