A more secure way to connect your Timesheet with Google Apps

To our customers using Google Apps,

Earlier this year, Google updated the Google Apps Marketplace to allow apps like BeeBole Timesheet to use OAuth 2.0, an updated authorisation standard for connecting applications.

End of June we updated BeeBole to enable this new connection, which will allow for more security in the future.

Google is now preparing to have all Google Apps customers to use OAuth 2.0 instead of OAuth 1.0 and to be migrated by April 2015.

As a first step, all Google Administrators will receive an email from Google on the 15th of September announcing the coming change and asking them to upgrade all their Marketplace Apps to OAuth 2.0.

As we already provide the new connection, there is no reason for you to wait!

We prepared a short guide to help you with the migration. It really just takes a few minutes.

This will only change the connection between Google Apps and BeeBole and will not affect your BeeBole account.

In short, your Google Apps administrator will have to:

  1. Remove BeeBole OAuth 1.0. This will leave your BeeBole account intact and allow it to be reconnected using the OAuth 2.0 connection.
  2. Reinstall BeeBole with OAuth 2.0 from the updated Google Apps Marketplace page for BeeBole.

Full guide available here: http://help.beebole.com/home/faq/how-do-i-update-my-google-apps-connection-to-oauth-20

If you have any issue with the migration, contact us at support@beebole.com.

Change your Language Interface

Since a few weeks we have added the possibility for you and all your employees to easily change their language interface.

A new button has appeared in the top right corner of your screen to let you change the language.

And this is just a first step.

The current languages are English, Spanish, French, Dutch and Polish, and more are to come.

Stay tuned!

Screen Shot 2014-06-17 at 16.24.42

Export Timesheet Reports to Google Drive

Exciting news for our customers using Google Apps, you can now export your Timesheet reports right into Google Drive in just one click.

A new Google Drive icon will now appear for all BeeBole accounts integrated with Google Apps right into the Export module.

Sharing your timesheet data with your colleagues and customers is now easier than ever!

Screen Shot 2014-06-17 at 16.31.22

New Setting for Timesheet Approval

Today we introduced a new setting in the Timesheet Settings module to let you refine even further your timesheet approval process:

“Only project managers can approve their projects”

If your organisation includes project managers and team leaders, by default, project managers can approve the time recorded on their projects but team leaders can approve hours recorded by the employees they manage, including the hours done on projects.

If you want to make sure that the hours done on projects are exclusively approved by the project managers and not the team leaders, make sure to check the box of our new setting.

When turned on, team leaders will still have to approve absence hours and hours done on projects with no project manager.

Screen Shot 2014-06-24 at 14.54.38

Note: If you decide to turn this new setting on, be aware that it will not impact employees with specific timesheet settings.

To download a list of the employee with specific timesheet settings go to Settings > Account > Download your data and download the list of employees. The last column marks if they have a specific set up.

Set a Time for your Timesheet Reminders

As of today you can set a time for your timesheet reminders and ensure that your employees receive them when needed.

No more emails at night!

The first step will be to define the time zone of your company:

  1. Click on the Settings link in the top right corner of your screen (as admin)
  2. Find the Localization module and change the Time zone field

You can now set up the reminders time in the Timesheet Settings module.

Set a time for your Timesheet reminders

This update has also a slight impact on the “On Time” feature designed to motivate your employees to submit their timesheets on time with a system of points/rewards.

The next “On Time” check is now calculated based on your company Time zone and not in UTC anymore

More information about the On Time feature.

New SOX Compliant and Audit Trail Reports

We have juste released two new reports for audit purpose:

1) Audit trail report

Previously called DCAA report, the Audit Trail report is now a fully independent report that can be obtained without enforcing the DCAA rules on your employees.

The audit trail can be downloaded per month and shows detailed information about the changes on time entries: original entry, updates, submission, approval, deletion, actors, …

2) SOX compliant report

The SOX reports are quarterly reports showing an overview of all timesheet approvals and submissions per week.

Both reports are, by default, turned off. Just go to the Timesheet Settings module in your Settings screen to turn these on.

Once turned on, the reports are made available under the “Download your data” section of the Account module in the Settings screen . The file format is  a CSV file, which can be opened with any spreadsheet software.

For more information, you can check the Timesheet Settings help page and the Account modules help page.

Email notifications for Project Managers

As of today, you can enable a new email notification for your Project Managers when timesheets are submitted on their project(s).

Just check the “Notify Project Managers when a timesheet is submitted” checkbox in the Timesheet Settings module in the settings page of your account and you are done.

Approval notification

If you haven’t set up your project managers in the system yet, do not forget to check our help pages: