Assign a Team Leader to a Department or to any Group

Team Module

You can now assign a team leader directly to one of your BeeBole group.

As a reminder, the Groups module is probably one of the nicest feature when it comes to adding reporting axes to your timesheet data and gather results into groups.

One of the commonly use is to regroup employees into departments or countries.

With this new feature in the Team module, you can directly set a team leaders to a department.

This way, you can even completely build your org structure and its managers in BeeBole.

More information here: http://help.beebole.com/home/modules/team

Back to Work after a Vacation

First of all, I wish you the best for 2015.

The vacation came to an end for most of us. But it seemed so short!
Back to work, some of you are maybe worried about the workload waiting for you at the office?
Don’t panic: Here are a few tips I usually apply for easing back into things.

Day one: Under the radar

Because you’ve followed my check-list for getting ready to go on vacation, you’ve set aside some time for yourself on this first day. Good.

Make the most of it by:

  • Talking to your coworkers: Get updated on projects’ progress and find out about everyone’s vacations.
  • Read your e-mail: Newest first. The older ones have probably been dealt with already.
  • Draw up a list of priorities: This will reassure you that you can handle things. At least it does the trick for me.
  • Just get back on track.

A word of advice: Don’t delete your vacation message from your e-mail inbox right away. Give yourself a few hours, or even a day.

Ease back into things

Don’t put unnecessary pressure on yourself. You’re not going to be at peak productivity on the first day back. Ease back into things. Even top athletes don’t start their workouts with a sprint. Avoid breakdowns: pace yourself.

  • Don’t start back with a long day.
  • Don’t plan any important meetings.
  • Don’t promise your clients anything for that day.

You’ll get back into the swing of things gradually.

Review your working habits

Those days off will have given you some perspective and you may have even made some resolutions. So take advantage of your return by developing new working habits. Target: To be more productive and strike a better work-life balance.

Get some rest

Barely back at work and already tired – you might say that’s contradictory? But it isn’t really. It can be tough to get back in step with working life. During your vacation, you probably got to sleep in, take afternoon naps, or just spend time doing nothing. So make sure you continue to get enough sleep.

What about you? How do you prevent the back-to-work blues and manage being back in the office after a long break?

Getting work done before your vacation

The holidays are almost here. Are you wondering how to plan your vacation without stress? Here are a few tips to help you go worry-free.

Plan your vacation in advance

Stress-proofing: planning. Plan your vacation several months ahead. Try to work around the start-up or closing phases of large projects as much as possible. If you must take your vacation during the rush (school holidays), be sure to let your coworkers know well in advance and enter your absences in your company’s time-management system .

Notify your clients

As well as your coworkers, let your clients and other key people know when you’ll be leaving and when you’ll be back. Do it a few days/weeks ahead so you can handle urgent questions or requests. Give them the contact info for a coworker who’s in charge of the project in your absence.

Hand it over to coworkers

Make sure they can answer your clients’ urgent questions. To ensure you have backup in your absence, choose people you trust and delegate tasks so that you’re not leaving it all with one coworker. Give them all useful information: brief them on the project and its progress; give them the customer contact information; tell them where all relevant records and files are.

Free up some time

Allow yourself two days before going on vacation to tie up loose ends: no appointments, no meetings, no new projects. Take this time to list priorities. Ask yourself which tasks can’t wait for your return.

Record a vacation greeting

Set up your e-mail inbox with an automatic response. Include the dates you’ll be away and the contact information of the person who can cover in an emergency.

Do you have a work cell phone? Record a voice greeting with the same information.

Tidy your office

If you put everything where it belongs, you’ll be happier when you come back after your vacation. Throw out any useless papers. Organize your files. Gather up your pens, pencils and highlighters. Got an indoor plant? Water it or give it to someone you trust.

Ease back into things

Set aside a day (or two) to get back into the swing of things when you return. Don’t set up any meetings. You’ll need to gradually get to grips with your workload again: read your e-mails and find out where your projects stand.

Now you’re ready to get the most from your vacation. And don’t forget the last step: switch off. It’s the best way to come back to the office refreshed.

Happy holidays to you all. Best wishes for 2015!

Timesheet Reports in Full Screen

Do you want to easily present all your timesheet reports during the end of the year meetings?

It is now possible directly from BeeBole while keeping the interactivity of the reports.

The “Reports” module which has been recently renamed into “Chart & Table” shows a new icon in the top right corner which, once clicked on, will extend the module to fully cover your screen.

Of course, the interactivity of the reports remains. You can still drill down, filter, … in real time in your timesheet data.

Documentation available at: Chart & Table module

Timesheet Report in Full Screen

In addition to this new feature, we also renamed the “Export” module into “Report”. Due to his name, a lot of our users never considered it as a fully featured reporting option.

As a reminder, the Report module allows you to create fully customized reports in which you define all the columns that will appear in your screen.

Check out the documentation for more: Report module

Daily Timesheet, Timer, Start and End Time

After months of hard work, we are proud to announce that there is a brand new Daily Timesheet waiting for you in BeeBole!

But the good news do not stop here. It comes:

  • with a timer to track your time
  • and with start and end time fields

Screen Shot 2014-09-23 at 123

The Daily view will bring to those of you who works on 10, 20 activities every day a much simpler and clearer view to manage their time records.

The Timer is a great addition for all those who needs to record their tasks with precision and without having to think about it. People who spend hours per day on the phone with their customers will know what I’m talking about.

Start and End time also make an entrance in our web timesheet app. You can now follow when employees are checking in and out.

We believe the new Daily timesheet offers you a more complete experience to record your time.

We hope you will enjoy it!

More information about configuration and use available here:
http://help.beebole.com/home/modules/timesheet/daily-timesheet

As always, thank you for your continued support, and let us know if you have any questions or feedback.

A more secure way to connect your Timesheet with Google Apps

To our customers using Google Apps,

Earlier this year, Google updated the Google Apps Marketplace to allow apps like BeeBole Timesheet to use OAuth 2.0, an updated authorisation standard for connecting applications.

End of June we updated BeeBole to enable this new connection, which will allow for more security in the future.

Google is now preparing to have all Google Apps customers to use OAuth 2.0 instead of OAuth 1.0 and to be migrated by April 2015.

As a first step, all Google Administrators will receive an email from Google on the 15th of September announcing the coming change and asking them to upgrade all their Marketplace Apps to OAuth 2.0.

As we already provide the new connection, there is no reason for you to wait!

We prepared a short guide to help you with the migration. It really just takes a few minutes.

This will only change the connection between Google Apps and BeeBole and will not affect your BeeBole account.

In short, your Google Apps administrator will have to:

  1. Remove BeeBole OAuth 1.0. This will leave your BeeBole account intact and allow it to be reconnected using the OAuth 2.0 connection.
  2. Reinstall BeeBole with OAuth 2.0 from the updated Google Apps Marketplace page for BeeBole.

Full guide available here: http://help.beebole.com/home/faq/how-do-i-update-my-google-apps-connection-to-oauth-20

If you have any issue with the migration, contact us at support@beebole.com.

Change your Language Interface

Since a few weeks we have added the possibility for you and all your employees to easily change their language interface.

A new button has appeared in the top right corner of your screen to let you change the language.

And this is just a first step.

The current languages are English, Spanish, French, Dutch and Polish, and more are to come.

Stay tuned!

Screen Shot 2014-06-17 at 16.24.42

Export Timesheet Reports to Google Drive

Exciting news for our customers using Google Apps, you can now export your Timesheet reports right into Google Drive in just one click.

A new Google Drive icon will now appear for all BeeBole accounts integrated with Google Apps right into the Export module.

Sharing your timesheet data with your colleagues and customers is now easier than ever!

Screen Shot 2014-06-17 at 16.31.22

New Setting for Timesheet Approval

Today we introduced a new setting in the Timesheet Settings module to let you refine even further your timesheet approval process:

“Only project managers can approve their projects”

If your organisation includes project managers and team leaders, by default, project managers can approve the time recorded on their projects but team leaders can approve hours recorded by the employees they manage, including the hours done on projects.

If you want to make sure that the hours done on projects are exclusively approved by the project managers and not the team leaders, make sure to check the box of our new setting.

When turned on, team leaders will still have to approve absence hours and hours done on projects with no project manager.

Screen Shot 2014-06-24 at 14.54.38

Note: If you decide to turn this new setting on, be aware that it will not impact employees with specific timesheet settings.

To download a list of the employee with specific timesheet settings go to Settings > Account > Download your data and download the list of employees. The last column marks if they have a specific set up.

Set a Time for your Timesheet Reminders

As of today you can set a time for your timesheet reminders and ensure that your employees receive them when needed.

No more emails at night!

The first step will be to define the time zone of your company:

  1. Click on the Settings link in the top right corner of your screen (as admin)
  2. Find the Localization module and change the Time zone field

You can now set up the reminders time in the Timesheet Settings module.

Set a time for your Timesheet reminders

This update has also a slight impact on the “On Time” feature designed to motivate your employees to submit their timesheets on time with a system of points/rewards.

The next “On Time” check is now calculated based on your company Time zone and not in UTC anymore

More information about the On Time feature.