Your administrator chooses the Timesheet period — daily, weekly, bi-weekly, semi-monthly, or monthly — along with the time entry unit and any entry restrictions. See Timesheet settings.
The timesheet layout
The timesheet is a grid:- Sections group rows by the project or task categories your administrator selected in Timesheet settings. A Time Off section appears when recording time off is allowed.
- Rows are what you track time against — a project (or chain of projects), a task, or an absence type.
- Columns are the days of the current period. Today’s date is highlighted, and each day’s header shows the time reported so far against your scheduled hours.
Entering time
Add a row
Click the + button (Add a row) next to a section name. Pick a project from the Select a project list — or a task or absence type, depending on the section. If your account chains several project categories, pick one entry for each level.
Entry details
Hover over a cell and click the info icon that appears in its corner to open the entry details. Depending on your account’s settings, an entry can hold:| Field | What it does |
|---|---|
| Time spent | The entry’s duration. |
| Start time and End time | When you started and stopped, if your administrator enabled start and end times. The duration is calculated for you. |
| Add a note to your time entry | A free-text note, visible to approvers and in reports. A small text icon marks cells that carry a note. |
| Non-billable | Marks this entry as non-billable, regardless of the project’s billing rates. |
| Work from home | Flags the entry as remote work. |
| Custom fields | Any custom fields your administrator defined for time entries. |
Using the timer
When your administrator has enabled the timer, each row shows a timer button for the current day.Start the timer
Click the timer button (Start timer) on the row you are working on. The elapsed time starts counting.
Keep working
The timer keeps running while you use other parts of Beebole. A floating timer stays on screen so you can check or pause it from any page.
When start and end times are enabled and a record for today is already finished, the row’s timer button shows Duplicate and start — it creates a new entry on the same row and starts timing it. Administrators can also make the timer mandatory, in which case durations can only be recorded by timer.
Managing rows
Each row has a ⋯ action menu with:- Pin to top / Unpin — keep the row at the top of its section.
- Edit — change the row’s project, task, or absence type selection.
- Remove row — take the row off your timesheet.
- Clear timesheet — delete all time entries in the current period. This option is disabled once the period is submitted or approved.
Copying a period
To reuse a period’s rows and entries:Copy the current period
Click the copy button in the cluster at the top-left corner of the grid. A Copied! confirmation appears.
Undoing and redoing changes
Beebole tracks your recent changes across the app:| Action | Mac | Windows / Linux |
|---|---|---|
| Undo | ⌘+Z | Ctrl+Z |
| Redo | ⌘+Shift+Z | Ctrl+Shift+Z |
Recording time off
When your administrator allows recording time off, the timesheet shows a Time Off section. Click its + button (Add a row), pick an absence type, and enter the time — absence types tracked in days are entered as full or partial days. See Time off for absence types, allowances, and approval.Importing calendar events
You can bring your Google or Microsoft calendar events into the timesheet instead of re-typing meetings.Open the calendar pane
Click the calendar button (Import your calendar events) in the cluster at the top-left corner of the grid.
Connect your calendar
Click Sign in with Google or Sign in with Microsoft and authorize access. The connection is personal to you, and Beebole only reads your events.
Submitting your timesheet
When your period is complete, click Submit at the top of the timesheet. The timesheet enters the approval workflow and is locked while it waits for review. If an approver rejects it, fix your entries and click Resubmit. Your administrator can also configure automatic submission a set number of days after the period ends, and email reminders to submit — see Timesheet settings.Reviewing your team
Managers and administrators see two extra buttons in the cluster at the top-left corner of the grid:- The approval button (Approval) opens the Pending pane with timesheets waiting for review. A red badge shows how many are pending. From here you can open a person’s timesheet, Approve or Reject submissions, and Remind people who haven’t submitted.
- The team button (Team) opens the Team pane listing your team members with their reported time for the period.
Timesheet score
In the team panes, a colored ring around each person’s avatar shows their Timesheet score — a 0 to 100 measure of how reliably they submit on time. The ring is green from 80 up, amber from 50 to 79, and red below 50. Hover over it for the breakdown: On time, Late submissions, Not submitted, and Rejections.Related content
Timesheet settings
Configure the timesheet period, entry unit, restrictions, categories, and reminders.
Approvals
Submit timesheets and manage multi-stage approval workflows.
Time off
Set up absence types and allowances, and record time off.
Mobile and tablet
Log time and submit timesheets from your phone or tablet.
Frequently asked questions
How do I submit my timesheet in Beebole?
How do I submit my timesheet in Beebole?
Click Submit at the top of the Timesheet page when your period is complete. The timesheet then enters Beebole’s approval workflow and is locked while it waits for review. If it comes back rejected, correct your entries and click Resubmit.
How do I copy my timesheet from the previous period?
How do I copy my timesheet from the previous period?
Open the period you want to copy, click the copy button at the top-left corner of the grid, navigate to the new period, and click Paste period. If the new period already has entries, Beebole asks whether to Add or Replace.
Why can't I add time to a certain day?
Why can't I add time to a certain day?
Your administrator may have added restrictions in Beebole’s Timesheet settings — for example blocking time entries on future dates, on non-working days, or beyond your scheduled hours. A submitted or approved period is also locked until it is rejected or reopened.
Can I track time on my phone?
Can I track time on my phone?
Yes. Beebole’s timesheet adapts to small screens with a mobile layout, and you can install Beebole as an app on your phone. See Mobile and tablet.
Who decides whether I enter time in hours or days?
Who decides whether I enter time in hours or days?
Your administrator. The unit for time entry — hours, days, or a percentage of your schedule — is set in Beebole’s Timesheet settings, along with the duration format and the timesheet period. See Timesheet settings.