If no work schedule is assigned anywhere, Beebole falls back to a virtual 24/7 work schedule that treats every day as a full working day. Assign a default schedule to your organization so scheduled hours reflect reality.
How work schedules work
A work schedule is a repeating pattern. Each day of the cycle defines the expected Hours, optional Intervals with Start and End times, and whether it is a Work From Home day. The cycle is 7 days by default — a weekly pattern — but the Length in days can be any number, so rotating patterns are possible too. Beebole supports multiple work schedules in one account. Create one schedule per work pattern — full-time, part-time, shift rotation — and assign each to the right people.Creating a work schedule
Open the Work Schedules settings
Click the button with your initials at the bottom of the sidebar, then go to Settings > Work Schedules.
Add the schedule
Click Add Schedule, type a name — for example “Full-time 40h” or “4-day week” — and click Add Schedule to confirm.
Define the daily pattern
In the Details panel, enter the Hours for each working day and leave non-working days empty. Use Copy to next day to repeat a day’s setup and Clear that day to reset one. Every change is saved automatically.
Cycles longer than a week
A work schedule doesn’t have to repeat weekly. Increase the Length in days to build longer rotations — for example a 14-day cycle where the two weeks differ, or a 10-day shift rotation. Each day in the cycle gets its own hours, and Beebole repeats the full cycle indefinitely. Use Start from to anchor day 1 of the cycle to a calendar date, so Beebole knows where the rotation begins.Assigning a work schedule
You can assign work schedules at three levels. The most specific assignment wins: a person’s own schedule overrides their tag’s, and a tag’s schedule overrides the organization default.| Level | Where to assign | Use case |
|---|---|---|
| Organization | Settings > Account Settings, in the Work schedule panel | The default pattern for everyone |
| Tag | Click Tags in the sidebar, open the tag, then the Work schedule panel | A team or department shares a pattern |
| Person | Click People in the sidebar, open the person, then the Work schedule panel | An individual arrangement |
Configure exceptions only. Set the most common pattern on the organization, override it with tags for teams that differ, and override per person for individual cases.
Changing a schedule over time
Work patterns change — someone moves from full-time to part-time, or a team adopts a 4-day week. In Beebole, you don’t end one assignment and start another: you simply assign the new schedule, and it takes over from its start date.- While a single schedule is assigned, it applies without any date.
- When you assign a second schedule at the same level, each assignment shows a Start date: with a date picker so you can adjust when it begins.
- On any given day, the assignment with the most recent start date on or before that day applies. Days before the earliest dated assignment follow the first schedule in the list.
Archiving and deleting a work schedule
To retire a schedule you no longer assign, open it in Settings > Work Schedules and click the ⋯ action menu next to its name. The menu offers Duplicate, Rename, Archive, Unarchive, and Delete. Archived schedules disappear from the list. Click Show Archived to display them, then use the ⋯ action menu and Unarchive to restore one.Where Beebole uses work schedules
- Timesheets — Each day’s header on the timesheet shows time reported against scheduled hours, non-working days appear hatched, and the total row compares logged time with the scheduled total. See Timesheets.
- Reports — Reports can compare worked hours against scheduled hours to surface overtime, and break down work-from-home time. See Reports.
- Time off — When absences are tracked in days, a full day off converts to the hours defined in the person’s schedule for that day. See Time off.
- Task planning — The Gantt chart workload heatmap measures planned effort against each person’s capacity, which comes from their work schedule.
Related content
People
Open a person’s profile to assign their individual work schedule.
Tags
Cascade a shared schedule to a whole team or department through tags.
Timesheets
See how scheduled hours appear next to reported time on the timesheet.
Time Off
Absences tracked in days convert to hours using the work schedule.
Frequently asked questions
Can I have different work schedules for different teams?
Can I have different work schedules for different teams?
Yes. Beebole supports multiple work schedules in one account. Create one schedule per pattern and assign each to the right tag or person — the most specific assignment overrides the organization default.
What happens if a person has no work schedule assigned?
What happens if a person has no work schedule assigned?
Beebole falls back to a virtual 24/7 work schedule that counts every day as a full working day. The fallback appears grayed out in the Work schedule panel. Assign a default schedule to your organization so scheduled hours match your real working pattern.
Can I create a schedule that rotates every two weeks?
Can I create a schedule that rotates every two weeks?
Yes. Set the schedule’s Length in days to 14 and define each of the 14 days separately. Beebole repeats the full cycle indefinitely, and Start from anchors where the rotation begins.
How do I change someone's schedule from a specific date?
How do I change someone's schedule from a specific date?
Assign the new schedule in the person’s Work schedule panel and set its Start date:. Beebole applies the old schedule before that date and the new one from that date forward — there is no end date to configure.
How do I set up a part-time schedule in Beebole?
How do I set up a part-time schedule in Beebole?
Create a new work schedule and enter Hours only on the days the person works — for example 4 hours from Monday to Friday, or full days from Monday to Wednesday. Then assign it to the person.