If no work schedule is assigned anywhere, Beebole falls back to a virtual 24/7 work schedule that treats every day as a full working day. Assign a default schedule to your organization so scheduled hours reflect reality.
How work schedules work
A work schedule is a repeating pattern. Each day of the cycle defines the expected Hours, optional Intervals with Start and End times, and whether it is a Work From Home day. The cycle is 7 days by default — a weekly pattern — but the Length in days can be any number, so rotating patterns are possible too. Beebole supports multiple work schedules in one account. Create one schedule per work pattern — full-time, part-time, shift rotation — and assign each to the right people.Creating a work schedule
1
Open the Work Schedules settings
Click the button with your initials at the bottom of the sidebar, then go to Settings > Work Schedules.
2
Add the schedule
Click Add Schedule, type a name — for example “Full-time 40h” or “4-day week” — and click Add Schedule to confirm.
3
Define the daily pattern
In the Details panel, enter the Hours for each working day and leave non-working days empty. Each day’s ⋯ menu offers New interval to add a time range, Copy to next day to repeat the day’s setup on the following day, and Non-working day to clear the day. Every change is saved automatically.
4
Refine each day if needed
Add Intervals with Start and End times to spell out when work happens, and turn on Work From Home for the days it applies.
The Details panel of a full-time schedule: 8 hours a day, from 9:00 AM to 5:00 PM
A day's ⋯ menu: add an interval, copy the day to the next one, or make it a non-working day
Cycles longer than a week
A work schedule doesn’t have to repeat weekly. Increase the Length in days to build longer rotations — for example a 14-day cycle where the two weeks differ, or a 10-day shift rotation. Each day in the cycle gets its own hours, and Beebole repeats the full cycle indefinitely. Use Start from to anchor day 1 of the cycle to a calendar date, so Beebole knows where the rotation begins.
A 14-day cycle: three working days the first week, two the second
Assigning a work schedule
You can assign work schedules at three levels. The most specific assignment wins: a person’s own schedule overrides their tag’s, and a tag’s schedule overrides the organization default.
In each Work schedule panel, use the Select schedule picker and type the name of a schedule to assign it. The assignment is saved automatically. On the schedule’s own page in Settings > Work Schedules, the Assigned to panel shows where it is in use.
A person's Work schedule panel: Full Time comes from the organization, as the gear next to it shows
Configure exceptions only. Set the most common pattern on the organization, override it with tags for teams that differ, and override per person for individual cases.
Changing a schedule over time
Work patterns change — someone moves from full-time to part-time, or a team adopts a 4-day week. In Beebole, you don’t end one assignment and start another: you simply assign the new schedule, and it takes over from its start date.- While a single schedule is assigned, it applies without any date.
- When you assign a second schedule, each assignment shows a Start date: with a date picker so you can adjust when it begins. This includes a schedule the person inherits from the organization or a tag: it stays in the list, marked with the inherited-value icon, and keeps applying until the new one starts.
- On any given day, the assignment with the most recent start date on or before that day applies. Days before the earliest dated assignment follow the first schedule in the list.
A move to part-time: Half Time – 5d takes over from January 4, 2027, after the Full Time schedule inherited from the organization
Archiving and deleting a work schedule
To retire a schedule you no longer assign, open it in Settings > Work Schedules and click the ⋯ action menu next to its name. The menu offers Duplicate, Rename, Archive, Unarchive, and Delete.
The action menu next to a work schedule's name
Where Beebole uses work schedules
- Timesheets — Each day’s header on the timesheet shows time reported against scheduled hours, non-working days appear hatched, and the total row compares logged time with the scheduled total. See Timesheets.
- Reports — Reports can compare worked hours against scheduled hours to surface overtime, and break down work-from-home time. See Reports.
- Time off — When absences are tracked in days, a full day off converts to the hours defined in the person’s schedule for that day. See Time off.
- Task planning — The Gantt chart workload heatmap measures planned effort against each person’s capacity, which comes from their work schedule.
Related content
People
Open a person’s profile to assign their individual work schedule.
Tags
Cascade a shared schedule to a whole team or department through tags.
Timesheets
See how scheduled hours appear next to reported time on the timesheet.
Time Off
Absences tracked in days convert to hours using the work schedule.
Frequently asked questions
Can I have different work schedules for different teams?
Can I have different work schedules for different teams?
Yes. Beebole supports multiple work schedules in one account. Create one schedule per pattern and assign each to the right tag or person — the most specific assignment overrides the organization default.
What happens if a person has no work schedule assigned?
What happens if a person has no work schedule assigned?
Beebole falls back to a virtual 24/7 work schedule that counts every day as a full working day. The fallback appears grayed out in the Work schedule panel. Assign a default schedule to your organization so scheduled hours match your real working pattern.
How do I change someone's schedule from a specific date?
How do I change someone's schedule from a specific date?
Assign the new schedule in the person’s Work schedule panel and set its Start date:. Beebole applies the old schedule before that date and the new one from that date forward — there is no end date to configure.
How do I set up a part-time schedule in Beebole?
How do I set up a part-time schedule in Beebole?
Create a new work schedule and enter Hours only on the days the person works — for example 4 hours from Monday to Friday, or full days from Monday to Wednesday. Then assign it to the person.
Can a work schedule fill in timesheets automatically?
Can a work schedule fill in timesheets automatically?
No. A work schedule tells Beebole how many hours are expected each day — it shows on the timesheet as scheduled hours and drives overtime and capacity — but it never creates time entries. To have timesheets filled for people, use Auto Timesheet from Planning in Timesheet and Planning Settings, which turns finished planned tasks into suggested entries, or the suggested time entries the Assistant proposes from calendars, habits, and planned work.
How do I report overtime in Beebole?
How do I report overtime in Beebole?
Two steps. First assign a work schedule so Beebole knows each person’s expected hours — on the organization, a tag, or the person. Then build a custom report with a Time column set to Overtime (daily) (hours beyond the schedule, day by day), Overtime (period) (beyond the schedule over the report period), or Overtime balance, grouped by person and period. To prevent overtime instead of reporting it, add the No overtime beyond the schedule restriction in Timesheet and Planning Settings.