Step 1: Create your account
Signing up for Beebole takes a minute and starts your free trial. Beebole is passwordless — you confirm your email with a one-time code instead of creating a password.Open the sign-up page
Go to app.beebole.com and choose Sign Up.
Enter your details
Fill in your Full name, Work email, and Company name, then click Sign Up. You can also sign up with your Google or Microsoft account instead.
Confirm your email
Beebole emails you a 6-digit code. Enter it to verify your address and open your new account.
Your 30-day free trial includes every Beebole feature, with no seat limit and no credit card required.
Step 2: Create your first project
Projects are what your team logs time against. Projects live inside categories — your new Beebole account already includes three: Clients, Internal, and Activities — and each category comes with sample projects such as Example Client, Development, and Meeting so you can see the structure in action.Pick a category
Use the category selector next to the Projects title to choose where the project belongs — for example Clients for client work or Internal for everything else.
Add the project
Click the + Add button in the top-right corner — its label names the open category, for example Add Clients.
Step 3: Add your team
Each team member gets their own profile and logs their own hours. Your account comes with three ready-made roles — Admin, Employee, and Manager — that control what each person can see and do in Beebole.Add a team member
Click the + button (Add person), then enter the person’s name, Email, and Role. Employee is the right starting point for most team members.
Adding a person and inviting them are two separate actions in Beebole. A profile exists as soon as you add it, but the person can’t sign in until you send the invitation.
Step 4: Track your first hours
This is where Beebole delivers its core value. Logging a first entry confirms your setup works and gives you data to report on.Add a row
Click the + button (Add a row), then pick the project you created in step 2 from the Select a project list.
Step 5: Run your first report
With a project, a team member, and at least one time entry in place, you can turn raw hours into answers. The first time you open the Reports section, Beebole creates sample folders — Monthly Timesheets and Monthly Billing — with ready-made reports inside.Run a sample report
In the Monthly Timesheets folder, click Hours by person & project. Beebole runs the report and displays the results.
Step 6: Adjust the basics
Beebole’s account-wide configuration lives in the Settings area, opened from the button with your initials at the bottom of the sidebar. The defaults work out of the box, but these menu items are worth a first look:| Menu item | What you configure |
|---|---|
| Account Settings | Company details and account-wide defaults, including Show or hide by default — checkboxes that turn individual features on or off for all users. |
| Person Roles | What each role can see and manage. Adjust the built-in roles or add your own. |
| Work Schedules | Expected working hours per day, used to flag incomplete timesheets. |
| Time Off | The leave types your team can book — new accounts include PTO, Sick, and Seminar. |
| Subscription | Your plan, seats, and billing details once the trial ends. |
| Integrations | Connections between Beebole and your other tools. |
What’s next?
You’ve completed the essential setup. Here’s where to go depending on what matters most for your team:Related content
Key Concepts
Understand Beebole’s core building blocks and how they relate to each other.
Timesheets
Entering time, duration modes, the timer, and timesheet options in depth.
People
Adding team members, sending invitations, and configuring profiles.
Projects
The project hierarchy, project settings, and rates per project.
Frequently asked questions
Can I add multiple people at once instead of one by one?
Can I add multiple people at once instead of one by one?
Yes. Click People in the sidebar, click the + button (Add person), and use the Or add multiple entries area of the panel. Copy rows from a spreadsheet — one person per line, with the name, then a tab, then the email — click Paste, and confirm with Add them all. Beebole creates all the profiles in one pass.
What's the difference between a project and a category?
What's the difference between a project and a category?
A category is the top-level grouping on Beebole’s Projects page — new accounts start with Clients, Internal, and Activities. Projects sit inside a category and represent the work being tracked, and each project can hold subprojects at any depth. Use whichever depth makes sense for your team.
Will my team members see each other's time entries?
Will my team members see each other's time entries?
Not with the default roles. In a new Beebole account, the Employee role sees only the person’s own time entries, the Manager role also sees entries for their people and projects, and the Admin role sees the whole account. You can adjust or extend these roles under Settings > Person Roles.
Do I need to set up tags before my team can start tracking time?
Do I need to set up tags before my team can start tracking time?
Is there a limit to how many projects or people I can add during the trial?
Is there a limit to how many projects or people I can add during the trial?
No. Beebole’s 30-day free trial includes every feature with no seat limit, so you can add as many projects and people as you need to evaluate it properly. Contact support@beebole.com if you have any questions about the trial.