Microsoft Calendar: log Outlook events as time entries
Connect Microsoft Calendar to your Beebole timesheet to see your Outlook events for the period and turn them into time entries with a click or a drag.
Beebole’s Microsoft Calendar connection lets you view your Outlook calendar events next to your timesheet and turn them into time entries. It works per user and is read-only — Beebole reads your events for the displayed period and never writes anything back to Microsoft. Use it to log meetings and appointments you already have on your calendar without retyping them.
This connection lives in the timesheet, not under Settings > Integrations. Each person connects their own calendar. The connection is kept in the browser you connect from, so on another browser or device you connect again.
Open the calendar pane from your timesheet, then sign in with Microsoft.
1
Open the calendar pane
In the grid view of your timesheet, click the calendar button (Import your calendar events) in the button cluster at the top left. The calendar pane opens on the left of your timesheet.
The calendar pane beside the timesheet, before a calendar is connected
2
Sign in with Microsoft
Click the Microsoft icon (Sign in with Microsoft). A Microsoft window opens at login.microsoftonline.com asking you to choose your account and allow read access to your calendar. If your browser blocks this pop-up window, the pane asks you to allow pop-ups for the site: allow them, then click the Microsoft icon again.
3
Review your events
Once connected, Beebole loads your Outlook calendar events for the period your timesheet is showing, grouped by day. Changing the timesheet period reloads the matching events. Beebole reads your default Outlook calendar only: events from your other calendars, such as shared or group calendars, don’t appear.
The calendar pane shows your events for the displayed period. Assign them to your timesheet by clicking or by dragging. The pane works in the timesheet’s grid view: if you are in the calendar view, click Grid view next to the Timesheet title first.
Click to assign
Drag to assign
Click one or more events to select them. The pane shows how many you selected and the prompt Click a timesheet row to assign. Then click the timesheet row you want. Beebole creates a time entry from each selected event. Click Cancel or press Esc to clear the selection.
Drag an event from the pane onto a timesheet row. Rows that can accept the event highlight as you hover. Drop it to create the time entry.
Each new time entry takes the event’s start and end times, and the event’s title becomes the entry’s comment. Events you have already logged show a green Tracked badge and are dimmed, so you can tell at a glance what is left to record.When your timesheet is submitted or approved, the pane shows This timesheet cannot be updated and you can’t assign events to it.
In the calendar pane footer, click Sign out / reset connection. This clears the stored connection from your browser and removes the events from the pane. Your time entries and your Outlook calendar are not affected.The pane connects one calendar at a time. To switch to Google Calendar, click Sign out / reset connection, then click the Google icon.
No. Beebole’s Microsoft Calendar connection is read-only. It reads your events for the displayed timesheet period to show them in the calendar pane, and never creates, edits, or deletes anything in your Outlook calendar.
Where do I connect my Microsoft Calendar in Beebole?
You connect it from the timesheet, not from Settings > Integrations. In the grid view, open the calendar pane with the calendar button (Import your calendar events) at the top left of the timesheet, then click the Microsoft icon (Sign in with Microsoft).
Is the connection shared with my team?
No. The Microsoft Calendar connection is per user and stays in your own browser. Each person who wants to import calendar events connects their own account.
What does the Tracked badge mean?
Beebole shows the Tracked badge on an event when a time entry in the displayed timesheet starts at the same time, which is the case for every event you assign from the pane. Tracked events are dimmed in the calendar pane so you can focus on the events still to record.
Which events does Beebole show?
Beebole shows the events of your default Outlook calendar for the period your timesheet is currently displaying, grouped by day. When you move to a different period, the pane reloads the events for that period.
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