Timesheet settings: configuring time entry

Timesheet settings control how everyone in your Beebole account records time: the period they fill and submit, the unit and format for entries, what they can track time on, which restrictions apply, and when Beebole sends reminders. While people use the timesheet itself from the sidebar (see Timesheets), you configure it from the Timesheet settings panel.

---

​

Opening Timesheet settings

Settings made here apply account-wide. The same panel also exists on each person’s profile and on tags, so you can override any setting for one team or one person — see Different settings for different teams.

---

​

Period & submission

​

Timesheet period

The Timesheet period defines the stretch of time a timesheet covers — the period people fill in, submit, and have approved as one unit. It is not just a display preference: each period is one timesheet.

​

Auto-submit

Auto-submit timesheets after X days submits unsubmitted timesheets automatically once the configured number of days has passed since the period ended. The auto-submitted timesheet enters the approval workflow like a manual submission. Leave the value at 0 to disable auto-submit. It does not apply when the timesheet period is Daily.

​

Restrictions

The Restrictions list controls what time entries the timesheet accepts. By default there are none — the panel shows No restrictions configured. Pick a rule from the Add restriction menu to activate it; click the × on a restriction’s chip to remove it. Restrictions with daily and period variants show each active variant as a tag on the chip, and you can activate one or both.

---

​

Time entry

The Time entry tab defines what people type into a timesheet cell.

​

Unit for time entry

Unit for time entry sets the unit for every timesheet cell:

​

Duration format

When the unit is Hours, two more options appear:

• Duration format — how hour values are displayed and typed: 3:15 (hours and minutes), 3.25 (decimal hours), or 3h15 (compact hours-and-minutes notation).
• Minimum time interval accepted — the smallest increment the timesheet accepts. Durations are rounded up to the nearest multiple of this interval; new accounts start at 15 minutes.

​

Timer, start and end times, and comments

• Enable timer adds a timer button to each timesheet row so people can time their work as it happens — see Using the timer. Check Mandatory next to it to require the timer: durations can then only be recorded by running it.
• Record start and end times adds Start time and End time fields to each entry’s details, and Beebole calculates the duration. Check Mandatory next to it to require start and end times on every entry.
• Require comments for submission requires a note on time entries before the timesheet can be submitted.

Checking Mandatory switches its parent option on automatically, and disabling a parent option clears its Mandatory checkbox.

---

​

Categories

The Categories tab decides what people can track time on. Each choice becomes a section of rows in everyone’s timesheet.

​

Project categories

Record time on these project categories lists the project categories available in the timesheet. Each row of the list is one timesheet section:

• A row with a single category — for example Clients — lets people pick one project from that category per timesheet row.
• A row with chained categories — First Clients, then Activities — makes people pick one entry for each level: first a client project, then an activity.
• Click Add a row to offer an alternative section, and pick its categories with Pick a category.

​

Task categories

Record time on these task categories does the same for tasks: people can add timesheet rows for tasks in the selected categories.

​

Time off

Allow recording time off controls whether a Time Off section appears in the timesheet, where people add rows for absence types. See Time off.

---

​

Reminders

The Reminders tab configures two kinds of follow-up.

​

Reminding people to submit

Remind to submit sends a reminder — by email or push notification, following each person’s notification settings — to anyone who hasn’t submitted their timesheet. Choose when it goes out:

• Start of next period — on the first day of the new period, about the period that just ended.
• End of current period — on the last day of the period being filled.

Then pick the hour. The reminder is sent at that hour in each person’s time zone, includes a summary of their timesheet, and lets them submit directly from the email. People who already submitted are skipped, and reminders don’t apply when the timesheet period is Daily.

​

Reminding approvers

Remind approvers after a number of days if not yet approved follows up on submitted timesheets that are still waiting for review. The first reminder goes out the configured number of days after the approver’s initial notification; while the timesheet stays pending, Beebole keeps following up at increasing intervals. Leave the value at 0 to disable approver reminders.

---

​

Auto Timesheet

The Auto Timesheet tab links time records to task statuses. Check Enable Auto Timesheet, pick a task category with Pick a category, then choose the Start and End statuses from that category’s Kanban workflow — the statuses that trigger a time record to start and end. Remove a category with the × on its row.

---

​

Different settings for different teams

Timesheet settings cascade. Values set on Account Settings apply to everyone, but the same Timesheet settings panel appears on every tag and on every person’s profile:

• Set a value on a tag to override the account default for everyone under that tag — for example, a monthly Timesheet period for one department.
• Set a value on a person to override both the tag and the account default for that one person.

Next to each setting, an icon shows where its current value is inherited from. After overriding a value, you can reset it to fall back to the inherited one.

---

​

Related content

---

​

Frequently asked questions