Notification preferences are personal. You set yours from your own profile, and they cascade down through tags the same way other settings do — so a default can be set once on the organization or a tag and inherited by everyone beneath it.
What you get notified about
Beebole sends notifications for a fixed set of events. You control each one independently in your Notifications preferences.| Event | What it covers |
|---|---|
| When you’re @mentioned | Someone @mentions you in a Journal message. |
| Items you manage are mentioned | A project, person, or other item you manage is mentioned. |
| Items assigned to you are mentioned | An item assigned to you is mentioned. |
| Approval updates | A timesheet you submitted is approved or rejected, or one is submitted for your approval. |
| Budget threshold alerts | A project reaches a chosen percentage of its budget, or goes When over budget. |
Notification channels
Beebole delivers notifications through two channels, which you turn on or off independently.- Email — Notifications arrive in your inbox. Approval emails include action buttons so you can approve or reject without opening Beebole, and you can reply to a Journal message straight from the email.
- Push notifications — Your browser shows desktop alerts in real time, even when Beebole is not the active tab. Turning this on prompts your browser for permission.
You need at least one channel enabled to receive notifications. If you turn both Email and Push notifications off, per-event preferences are hidden because there is nowhere to deliver them.
Choosing how often you’re notified
For each event, you pick a frequency per the channels you have enabled:| Frequency | What it does |
|---|---|
| Instant | Sends a notification as soon as the event happens. |
| Daily | Batches the day’s events into a single digest, sent at the hour you choose. |
| Weekly | Batches the week’s events into one digest, sent on the day and hour you choose. |
| None | Turns the event off entirely. |
Enable a channel
Tick Email, Push notifications, or both. At least one must be on to configure events.
Your preferences save automatically as you select them — there is no separate save step. To apply the same frequency to every event at once, hold the meta key (⌘ or Ctrl) while clicking a frequency.
Budget threshold alerts
Budget threshold alerts let you know when a project’s spending approaches or exceeds its budget. This alert behaves slightly differently from the others:- It supports Daily and Weekly delivery (and None), but not Instant.
- You set the percentage of the budget that triggers the alert — for example, 50%, 80%, or 100%.
- Tick When over budget to also be alerted once a project passes 100% of its budget.
Timesheet reminders
Reminders are configured by administrators in Timesheet settings, not in personal preferences. They prompt people to submit their timesheets and nudge approvers about pending work.Open Timesheet settings
Open the organization, a tag, or a person, then open the Timesheet settings panel and select the Reminders tab.
Remind people to submit
Next to Remind to submit, choose Start of next period or End of current period, then set the hour the reminder is sent. Click the selected option again to turn it off.
Reminder settings save automatically and cascade like other timesheet settings — set them once on the organization and they apply everywhere, or override them on a tag or person.
Email templates
Administrators can customize the wording of the emails Beebole sends. Email templates live in the Email templates panel, where each email type has its own tab: Sign Up, Sign In, Invite, Mention, Timesheet Submitted, Reminder, Approval Reminder, and Digest.Open Email templates
Open the organization, a tag, or a person, then open the Email templates panel.
Template edits save automatically as you type. To revert a customized email to Beebole’s built-in wording, choose Reset to default template. Templates inherit down through tags, so a custom template set higher up applies to everyone beneath it unless overridden.
Reliable delivery
Beebole delivers notifications through a background queue so a temporary network or service hiccup does not lose them. If a notification fails to send, Beebole retries it automatically up to three times before marking it as failed. No action is needed on your side — delayed notifications are redelivered once the issue clears.Related content
Journal
@Mentions, approval events, and reminders all appear in the Journal feed.
Approval
Approval updates and approver reminders are tied to the timesheet approval workflow.
Projects
Budget threshold alerts watch the budgets you set on projects.
Frequently asked questions
Can I turn off all notifications?
Can I turn off all notifications?
Yes. In your Notifications preferences in Beebole, turn off both Email and Push notifications, or set every event to None. Either way you stop receiving notifications for those events.
What is the difference between instant and digest notifications?
What is the difference between instant and digest notifications?
In Beebole, Instant sends a notification the moment an event happens. Daily and Weekly instead batch events into a single digest sent at the hour — and, for weekly, the day — you choose. Digests cut down on inbox volume while still keeping you informed.
Who sets up timesheet reminders?
Who sets up timesheet reminders?
Administrators set timesheet reminders in Beebole’s Timesheet settings, on the Reminders tab. Reminders prompt people to submit timesheets and chase approvers about pending work, and they cascade from the organization down through tags and people.
Can I respond to a notification by email?
Can I respond to a notification by email?
Yes. Beebole’s approval emails include buttons to approve or reject a timesheet without opening the app. You can also reply to a Journal message email directly, and Beebole adds your reply to the right thread.
When do budget threshold alerts fire?
When do budget threshold alerts fire?
Budget threshold alerts in Beebole fire when a project reaches the percentage of its budget you choose — such as 80% or 100%. Tick When over budget to also be alerted once a project passes its budget. These alerts are delivered as a Daily or Weekly digest.