Table of Contents
Beebole is a key staple of our back office operations.
Plan resources, track time, and see project financials — all in one place
In the last 18 years, we’ve been listening to our customers. There was a common thread throughout all of our demos and conversations: project plans in one tool, time tracking in another, margin calculations in a spreadsheet. This wasn’t because teams preferred it that way, but because no single tool connected all three without integration overhead or missing data.
What we rebuilt is the solution to all of those issues: a project time tracking tool where you can now plan projects and also manage tasks, track project margin visibility, set dependencies, allocate resources, and track time directly against those plans, all within a single platform.
TL;DR: All of Beebole’s new features
After 18 years, we rebuilt Beebole from the ground up — unifying everything in one platform. Here’s what to expect in the new tool:
- Timesheets: Period-based submission, percentage-of-day logging, timesheet scoring, auto-submit, and admin edit permissions
- Approvals: Multi-stage chains with quorum settings; approve/reject directly from email
- Resource planning: Integrated Gantt & Kanban views, task dependencies, and planned hours that flow straight into timesheets
- Project financials: Real-time budget status with planned vs. actual visibility
- Structure & tagging: Unlimited project hierarchies and custom tags for flexible reporting
- Expenses & absence: Expense tracking against project budgets, plus auto-fetched public holidays globally
Rebuilt from the ground up
The decision to rebuild Beebole from the ground up wasn’t taken lightly. Throughout the years, we made small changes and grew with our clients, but the feedback from project managers, finance teams, and operations leads told us the same story: the old version couldn’t connect resource plans to timesheets without a manual handoff or configuration.
So, we rebuilt the entire platform. Not only will you see a new, modern interface, but the underlying architecture has also been reimagined. Beebole combines time tracking, project financials, absence management, expense tracking, and reporting in a single platform — all without the integration overhead of stitching separate tools together.
What’s new in Beebole
We’ve reimagined the entire tool. Here’s a full breakdown by area.
Time tracking & timesheets
| Period-based timesheets | Submit timesheets on your own terms — whether that’s a week, a fortnight, or any custom period. Once submitted, the entire period is locked, so there’s no risk of accidental edits after the fact. |
| New time entry modes | In addition to hours and days, employees can log time as a percentage of the day — an addition that fits how consulting and professional services teams bill clients by day or partial day. |
| Work-from-home & billability flags | Tag entries as remote or non-billable directly. Custom fields can be added to time entries to capture any numerical or contextual data your workflow requires. |
| Timesheet scoring | The old ‘on-time submit’ flag has been replaced with a timesheet score that grades submission habits — late entries, rejections, and patterns over time — giving managers real visibility into timesheet adherence. |
| Auto-submit | Timesheets can be configured to auto-submit after a set number of days, reducing admin chasing and keeping data current. |
| Admin editor permissions | Administrators can directly correct mistakes on submitted or approved timesheets — no more rejecting and re-routing just to fix a typo. |
Approval workflows
| Multi-stage approvals | Build fully customizable approval chains with sequential stages — project manager, then team lead, then finance — in any order you define. |
| Quorum settings | Define whether a stage requires all approvers to sign off, or just one of them. Flexible enough for any org structure. |
| Approve by email | Managers can approve or reject timesheets directly from their inbox — no login required. |
Planning & task management
| Resource planning | An entirely new and integrated resource planning feature for more accurate financial and capacity planning. Planned tasks and hours can flow directly into your employees’ timesheets. |
| Kanban & Gantt views | Visualize work in progress with a Kanban board, or track resource allocation and FTE occupancy across time with a Gantt chart. |
| Task details | Task dependencies, configurable statuses, recurring tasks, and effort tracking against estimates are all supported natively. |
| Budgeted cost visibility | A budget status report that includes planned time to give you real-time insight into project performance |
Project & org structure
| Unlimited hierarchy | Build unlimited project hierarchies — customer > project > sub-project > task — and add parallel structures (like physical location) alongside them. |
| Advanced tagging | Organize people, projects, and tasks into any grouping, such as departments, teams, locations, or something entirely custom. Apply unlimited tags for more granular reporting and configurations. |
| Admin assist | Support admins can sign in as any user to see exactly what they see and troubleshoot issues in seconds. |
Absence & expense management
| Absence upgrades | Accrual policies are coming soon, including carry-forward rules for unused holiday time, and a built-in integration that automatically fetches public bank holidays for global regions. |
| Expense tracking | Log expenses directly against project budgets, with markup percentage settings for client rebilling. Straightforward and fully integrated into the same system. |
Reporting, communication & UI
| Saved reports & charts | Organize saved reports into folders. Every report can be viewed simultaneously as a data table and a fully customizable chart. |
| Journal feed | A threaded activity feed with rich-text editing, file attachments, and @mentions on any entity, such as tasks, projects, or people. |
| Global undo/redo | Undo and redo actions across the entire app. Project configurations and attributes can also be duplicated or copied and pasted to save setup time. |
| Passwordless login | Passkeys and one-time email verification codes are now supported — faster, more secure, and no password manager required. |
What this means if you’re already a Beebole customer
Your data isn’t going anywhere, and we’ve built the new version to move forward with everything you’ve already configured, including projects, people, and workflows. The new version of Beebole is a completely separate tool, and accounts on both platforms can exist simultaneously. Therefore, we encourage you to create an account so that you can start playing with the new features and envision how it can be structured to your organization’s needs. Once you’re ready to migrate your data, get in touch with our support team so they can provide the next steps.
See it for yourself
We’ve been in the project time tracking business for 18 years, and we’ve seen firsthand that businesses need a flexible time tracking and resource planning tool that could adapt to their exact needs. The result is the first version of Beebole where resource planning and financial tracking run in the same system
Whether you’re evaluating Beebole for the first time or you’ve been a customer for years, we’d love to show you what’s new.
Project time tracking, cost control, & resource planning all in one place.
Book a live demo and see what we built — together.
Katie is a digital marketer who researches and writes about project management, leadership, and best practices in business operations. She's on a mission to spread the word about the value of accurate and easy project time tracking. Through her interviews, research, and articles, Katie hopes to help professionals on their journey to a happier, more efficient work day.
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