Olsys’ 185% boost in PM performance started with better timesheets

Olsys, an international IT services company, needed a smarter way to track time, manage payroll, and motivate teams. By switching from Harvest to Beebole, the company gained flexibility, automation, and total visibility across its delivery teams—along with robust custom reporting capabilities that Harvest couldn’t match.

The result? Timesheet preparation was twice as fast as it was with Harvest, and there was a 185% increase in PM productivity through a new incentive program powered by Beebole data.

#The challenge: Managing global teams and complex timesheets

Olsys manages software development and managed IT services projects for clients across the U.S. and Europe. With 100 team members—80 of whom are in delivery—CTO Alexey Tsiunchik faced a growing challenge: how to ensure accurate, timely time tracking and reporting across distributed teams.

Before adopting Beebole, Olsys relied on Harvest and manual spreadsheets. While Harvest handled basic time tracking, it offered limited reporting flexibility, making it difficult to customize views or create detailed performance and billing reports. This slowed down Alexey’s monthly processes and made it more difficult to get the insights he needed.

Pain points before Beebole:

• Lack of visibility into timesheet completion

• Manual approval processes that wasted hours

• Inflexible reporting and limited customization in Harvest

• Inaccurate profitability data due to monthly salary rates

#The solution: Flexible, visual time tracking built for growth

Beebole offered Olsys exactly what they needed—a flexible, visual, and customizable platform that fits complex operations and delivers deep, dynamic reporting.

Alexey describes Beebole as a “LEGO-style” tool, giving him the freedom to build dashboards, visualizations, and reports tailored to his team’s workflow. Beebole’s custom reporting solved one of his biggest frustrations with Harvest by allowing him to track performance, billable hours, and data accuracy in a single, centralized place.

The Team Calendar widget also became a game-changer: it shows at a glance who has completed their timesheets, which days are missing, and where overtime occurred.

Olsys now uses Beebole to:

• Run monthly “check reports” for data accuracy and compliance

• Track billable vs. non-billable hours per project and person

• Export clean data for payroll, invoicing, and profitability reviews

• Support a PM incentive program that rewards efficiency and utilization

#The implementation: Fast, self-managed, and supported

Olsys implemented Beebole in mid-2022, migrating smoothly from Harvest. Alexey, a former developer, configured Beebole himself using the documentation and online resources.

The Beebole support team, led by Miguel, provided prompt responses to advanced setup questions, particularly regarding permissions and user roles.

#The results: Accuracy, speed, and 185% growth in PM productivity

Beebole is now at the core of Olsys’s operations — powering payroll, invoicing, and performance tracking. The company’s monthly timesheet process is completed in just two working days.

Custom reporting plays a central role in their success. Alexey’s team builds tailored reports each month to validate data, identify missing information, and run their PM incentive program—all directly in Beebole, without needing to export to multiple tools.

Key results:

• Faster monthly close: Timesheets ready by day 2 of each month

• Full visibility: The Team Calendar eliminated manual checks

• Powerful reporting: Custom reports replaced Harvest’s rigid templates and improved payroll accuracy

• 185% performance increase: PMs now cover 80% of their cost through billable hours, up from 28%

• Improved motivation: A new bonus program rewards PMs up to 22% of their salary monthly, powered by Beebole data

#What’s next for Olsys

Olsys plans to expand its use of Beebole’s reports for quarterly business reviews and to adopt upcoming updates that will support monthly salary rates and improved role-based access control.

The company continues to rely on Beebole as a central source of truth for all delivery, payroll, and performance tracking.