Configure your Beebole organization’s defaults from Account Settings: localization, billing, cost, public holidays, work schedule, SSO, and more.
Beebole’s Account Settings is where administrators set the organization-wide defaults that cascade to everyone in the account. From this page you manage your organization’s identity, regional formats, billing and cost rates, work schedule, approval workflow, and sign-in options.
Account Settings is admin-only. The defaults you set here apply across the whole organization, but most can be overridden lower down — on a tag, a person, or a project.
You reach Account Settings from the user menu, not from the sidebar’s top-level features.
1
Open the user menu
Click the button with your initials at the bottom of the left sidebar.
2
Choose Account Settings
In the menu that opens, click Account Settings.
The user menu, opened from your initials at the bottom of the sidebar
Account Settings opens with the Settings menu on its left. The other entries of that menu, Subscription, Person Roles, Work Schedules, Integrations, Master data review, Time Off, Expense Types, Custom Fields, Release Notes, and Delete Account, open their own dedicated screens. On a phone, tap your initials, then Account Settings, to see the same entries, except Master data review.
The header at the top of Account Settings holds your organization’s name, logo, and accent color. Each edit saves automatically. Account Settings has no company address: the address on your Beebole invoices is the billing address kept in the billing portal, which you open with Manage on the Subscription page.The logo and the accent color share one control: the square at the left of the header, which shows your logo or your organization’s initials. Click it to open the color palette, with the logo drop area below it.
The organization's color palette and logo drop area, opened from the square in the header
Click the square in the header. Below the palette, you can Paste, drop, or click to add the logo of your organization. Beebole crops the logo to fit the header, and a crop tool lets you adjust the framing before it saves. The logo appears in the sidebar and in emails Beebole sends. To remove it, open the logo again and clear it.
Click the square in the header and pick a color from the palette. The accent color updates immediately for everyone in the organization — it colors buttons, highlights, and other branded elements. To clear it, open the picker again and click the swatch that is currently selected.
Each person can also choose a personal interface color from the user menu (Pick your color), which overrides the organization accent color for them alone.
Below the header, Account Settings is organized into panels. Each panel sets a default for the organization, and every edit saves automatically. The panels available are:
Account Settings, with the organization header above the settings panels and the Settings menu on the left
Panel
What it controls
Localization
Time zone, currency, number formats, clock and date formats, and first day of the week
Show or hide by default
Which optional elements are visible across the account by default
Timesheet and Planning Settings
How your team logs time — periodicity, duration format, entry rules, categories, and reminders
Billing
The default billing rate for the organization
Cost
The default cost rate for the organization
Work schedule
The expected working hours assigned at the organization level
The default sequence of approval stages for submitted timesheets
Single Sign-On
Google, Microsoft, and custom SSO sign-in for your members
Notifications
The default notification settings for the account
Email templates
The wording of emails Beebole sends on the organization’s behalf
Billing, Cost, Approval workflow, and Absence allowances depend on your subscription. When your plan does not include one, its panel shows a short preview with an Upgrade your plan link instead of its settings. On the Free plan, the Single Sign-On panel offers Google and Microsoft sign-in only.
The Localization panel sets the regional defaults for the whole organization:
Time zone — The default time zone for date and time calculations.
First day of the week — Whether the week starts on Monday, Sunday, or another day. This affects timesheets, calendars, and reports.
Currency — The currency used for billing rates, costs, budgets, and expenses.
Decimal format — The decimal separator used in numbers.
Thousands separator — The separator used to group large numbers.
Clock format: a 12-hour clock (3:45 PM) or a 24-hour clock (15:45).
Date format — How dates display throughout Beebole.
The Localization panel of an organization on New York time with weeks starting on Sunday
The interface language is not an organization setting: each person picks their own from the menu behind their initials at the bottom of the sidebar. Beebole is available in English, Czech, German, Spanish, French, Hungarian, Italian, Dutch, Polish, and Portuguese. If yours is missing, click Ask us for your language! at the end of the language list. It opens a chat with the Beebole team with the request already written, so you only add the name of your language. People can also override some regional preferences from their profile.
The language submenu of the user menu, with Ask us for your language! at the end
The Show or hide by default panel decides which optional elements are switched on across the account. You can show or hide Show all time off, Show all expenses, Show all schedules, Show all tasks, Show all custom fields, Show all secondary projects, and Show all projects. If you disable one globally, you can still enable it for specific tags, people, or projects under their own Show or hide settings.
The Timesheet and Planning Settings panel controls the timesheet experience — default periodicity, duration format, time entry rules, the categories your team tracks against, and reminders. Because it is a deep configuration area, it has its own reference page.
Click Release Notes in the Settings menu to read what changed in Beebole with each production release. Each release is listed under its date, newest first. The screen shows ten releases at a time: click Load older at the bottom to see earlier ones.For a monthly summary of the main changes, see Product updates.
You can schedule your Beebole organization for deletion from the Delete Account entry of the Settings menu. Beebole does not delete everything instantly: it gives you a grace period so you can change your mind. This is also how you honor a right-to-erasure request that covers the whole organization. For individual requests, see GDPR and personal data.Only administrators can reach Delete Account: the Account Settings entry in the initials menu, and the Settings menu behind it, are not shown to other roles. A person who cannot find Delete Account either needs an administrator to do it, or is still on the Legacy platform, where the account is deleted from the Account module (see the legacy FAQ).
Scheduling deletion removes your entire organization — people, projects, time entries, reports, and configuration — after the grace period passes. Export any data you need first.
1
Open Delete Account
Click your initials at the bottom of the sidebar, choose Account Settings, then click Delete Account at the bottom of the Settings menu on the left. On a phone, tap your initials, then Account Settings, then Delete Account.
2
Schedule the deletion
Click Yes, delete my account. Beebole schedules the account for deletion and notifies all administrators by email.
The Delete Account screen, before a deletion is scheduled
3
Cancel if you change your mind
During the 7-day grace period, return to Delete Account and click Cancel deletion to keep your account. After the grace period, the data is permanently deleted.
While a deletion is pending, everyone in the account sees a red banner at the top of Beebole: Account deletion scheduled by followed by the administrator’s name, then Deletes in and the time left (for example, 6d 23h). Administrators also get a Cancel deletion button in the banner, so they can stop the deletion from any screen. The Delete Account screen shows the same information, as Deletion scheduled by and Account will be deleted in, above its own Cancel deletion button.
To reach the Beebole team from inside Beebole, click the round chat button in the bottom-right corner of the screen. It opens a conversation with the Beebole support team. Everyone signed in to Beebole has it, whatever their role.The chat button is hidden on phones. From a phone, write to support@beebole.com instead. On the Subscription page, the We’re happy to set up your account manually link under Wire transfer instead? opens the same chat, with a message about paying by wire transfer already filled in.
Only administrators can open and edit Account Settings. The defaults set there apply to the whole organization, so changes are restricted to people with the Admin role. Beebole saves each edit automatically as you make it, so there is no Save button to click.
Can I undo deleting my Beebole account?
Yes, during the grace period. After you schedule deletion, Beebole waits 7 days before removing your data. Open Delete Account and click Cancel deletion within that window to keep your account.
Can I change the currency after I have started tracking costs?
Yes. You can change the currency in the Localization panel at any time. Beebole does not convert existing values, so review your financial data after switching.
How do I contact Beebole support from the app?
Click the round chat button in the bottom-right corner of Beebole to start a conversation with the Beebole team. The button is not shown on phones, so from a phone, email support@beebole.com.
Why don't I see Delete Account in my menu?
Two possible reasons. Either you are not an administrator: in Beebole, Delete Account sits in the Settings menu of Account Settings, which only the Admin role can open, so ask an administrator to schedule the deletion. Or you are signed in to the Legacy platform at beebole-apps.com, which has no initials button at all; there, deletion is in the Account module of the Settings screen. See Which Beebole am I using?.
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