Only administrators see and manage the subscription. Open it from Settings > Subscription — the Settings menu opens from the button with your initials at the bottom of the sidebar.
Plans
Beebole has three plans. Each higher plan includes everything in the one below it.| Plan | Who it’s for | Highlights |
|---|---|---|
| Free | Small teams getting organized (up to 5 seats) | Project time tracking, resource planning, time off tracking, custom reports |
| Essential | Teams ready to bill clients and formalize workflows | Adds billing rates, time-off allowances, multi-level approvals, integrations, multiple currencies |
| Advanced | Teams that need full financial control | Adds costs and profitability, expense tracking, project budgets, custom fields, configurable roles |
The Free plan is limited to 5 seats. The paid plans bill for the number of seats you set.
Adjust seats
Seats are not added or removed automatically when you add or archive people. You set the seat count yourself, and a paid change is confirmed before it takes effect.Set the new seat count
Under the seats section, use the stepper to change the number. You cannot set fewer seats than the number of active people in your account.
To reduce your seat count, archive people first so the active count drops — the subscription page links you to People to do this. The seat number cannot go below the number of active people.
Change your plan
Click Change plan on the subscription page to move between Free, Essential, and Advanced. Moving to a higher plan shows the prorated difference to confirm. Moving to a lower paid plan or to the free plan is a downgrade — see Downgrade to the free plan.Billing interval
Switch between Monthly and Yearly billing from the Billing interval control on the subscription page. A yearly plan saves 10% over paying monthly.Add-ons
Add-ons extend a plan without moving to a higher tier. Available add-ons appear on the subscription page alongside your current plan:| Add-on | What it adds |
|---|---|
| Costs, Expenses & Budgets | Track employee costs, project margins, project expenses, and budgets |
| Custom fields, custom roles & advanced configuration | Add custom fields, define custom roles and permissions, and use advanced tag-based configuration |
Add-ons are offered on the Essential plan. On the Advanced plan, these capabilities are already included, so the add-ons are not shown.
Manage payment and invoices
Beebole uses a Stripe-hosted portal for payment details, invoices, and cancellation. Open it with the Manage button.Prefer to pay by wire transfer? The subscription page includes a wire-transfer option for yearly plans — it drafts an email to the Beebole team with your plan, interval, and seat count so they can set the account up manually.
Downgrade to the free plan
You can convert a paid subscription back to the Free plan (up to 5 seats) from the subscription page. Click Convert, then Confirm. You keep access to your core data, but the paid features your plan included are no longer available.Related content
Account Settings
Manage your organization profile, feature settings, and SSO.
Billing Rates
Set billing rates to track billable revenue on your projects.
Frequently asked questions
How does seat-based pricing work in Beebole?
How does seat-based pricing work in Beebole?
Beebole bills per seat per month, in your billing currency. You set the seat count yourself on the subscription page — it is not adjusted automatically when you add or archive people — and you cannot set fewer seats than the number of active people in your account.
What happens when I add seats mid-cycle?
What happens when I add seats mid-cycle?
Beebole shows the prorated amount due for the rest of the current period before anything changes. The new seats take effect only after you click Confirm to authorize that charge.
How do I switch between monthly and yearly billing?
How do I switch between monthly and yearly billing?
Open Settings > Subscription and use the Billing interval control to switch between Monthly and Yearly. A yearly plan saves 10% over paying monthly.
Where do I find my invoices?
Where do I find my invoices?
On the subscription page, click Manage to open the Stripe portal. Download past invoices, update your card or billing details, or cancel from there.
What happens if I downgrade to the free plan?
What happens if I downgrade to the free plan?
Your paid subscription ends immediately and no refund is issued for the remaining period. You keep access to your core data on the Free plan (up to 5 seats), but the paid features your plan included are no longer available.