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The Journal is Beebole’s built-in messaging and activity feed. The Journal page gathers the messages that concern you and your timesheet approval activity, and every person, project, task, and tag has a Journal of its own where your team discusses that item. To open the page, click Journal in the sidebar.

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Activity feed

The Journal page in the sidebar lists, newest first:
  • The messages you wrote, the messages that mention you, and the messages posted on your own Journal.
  • Timesheet approval activity. Approvers see each timesheet submitted to them. When a timesheet is fully approved or rejected, Beebole posts a message to its owner, with the reason for a rejection.
  • Timesheet reminders.
Approvers also see a banner at the top of the page with the number of timesheets waiting for them, and can approve or reject without leaving the page. See Approvals. A New messages line separates what arrived since your last visit from older items. The Journal item in the sidebar shows a badge with your unread mentions plus the timesheets waiting for your approval.

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An item’s own Journal

Each person, project, task, and tag has its own Journal. Open the item and click Show journal, the button at the top right of its panel, to see the messages posted on it. Click Show attributes to return to its settings. Administrators also see the item’s change history there: who changed what, and when, over the last 7 days. These change entries appear only in the item’s own Journal, never on the Journal page in the sidebar. See Audit trail. Opened from the Timesheet page, a person’s Journal also lists their timesheet approval events: submitted, approved, and rejected, with the approval stage and the reason for a rejection.
Beebole Journal of the person Ana Pereira, opened from her profile, with the message editor and its formatting toolbar at the top and the feed below listing an added expense record and added time records for PTO and Sickness days, each with who made the change and when

A person's Journal as an administrator sees it, with the message editor above the changes made to her records

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Messages and threads

The Journal supports threaded conversations:
  • Post messages to share updates, ask questions, or reach your team. A message posted in an item’s Journal stays attached to that item.
  • Reply to a message to keep the conversation together.
  • Format messages with bold, italic, links, and lists.
  • Add images, videos, and PDF files to a message, up to 25 MB each. Click the attach button in the toolbar (Attach a file), drag the file into the editor, or paste it.
  • Use @mentions to reference people, projects, and other items. A mention notifies the person, or the people who manage or are assigned to the item.
Point at a message to show its buttons. Click the reply button (Reply) to answer it: the editor opens with Replying to and the original author, and your reply shows the message it answers. On a message you wrote, the edit button (Edit) and the trash button (Delete) also appear, for 30 minutes after you post it. These buttons show only when your role can manage Journal messages.
Beebole Journal panel of the Website Redesign project: the message editor with its formatting toolbar, and below it a message from Sophie Laurent with QA Testing in bold and an @Acme Corp mention link

A message on a project's Journal, with bold text and a mention of the client

You can reply to journal messages directly from email. Beebole processes incoming replies and adds them to the correct thread automatically.

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Filtering the feed

On the Journal page, click Filters at the top to narrow the feed. You can filter by Person, Project, Person tag, Project tag, or Task tag, each with is or is not, or search the text of messages with Message and contains. In an item’s own Journal, you can narrow the feed to one kind of event instead. Click an event, such as an approval or a change entry, to show only events of that kind alongside the messages, and click it again to show everything. When nothing matches, the feed reads No entries match this filter. When you open a person’s Journal from the Timesheet page, the feed shows only their timesheet activity, and Showing timesheet entries only. Click to show all. appears above it. Click it to show every event again.
Beebole Timesheet page on the week of September 20 to 26, 2026, with the Team pane listing Ana Pereira and her team and Ana Pereira's details open on the right, her Journal showing Showing timesheet entries only. Click to show all. above a list of Edited time record events

Ana Pereira's Journal opened from her timesheet, narrowed to her timesheet entries

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Notifications in the Journal

Several of your notifications also land on the Journal page: timesheets submitted for your approval, messages that mention you, and timesheet reminders. They show up in the feed next to regular messages, so you have one place to catch up.

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Related content

Notifications

Choose what you are notified about and how notifications reach you, by email or push.

Approvals

Review, approve, and reject timesheets, including from the Journal.

Audit Trail

See who changed what and when in the Journal of each item.

Roles & authorizations

Set who can read and post Journal messages with the Journal permission.

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Frequently asked questions

Yes. Open the project in Beebole, click Show journal, and post your message there. It stays attached to the project, so everyone who opens the project’s Journal finds the discussion in one place. The same works for people, tasks, and tags.
Beebole’s Journal page shows you the messages you wrote, the ones that mention you, and the ones posted on your own Journal. A message posted on a project, task, tag, or person appears in that item’s Journal. Access depends on the Journal permission of your role.
Yes. When you receive an email notification about a Journal message, you can reply directly from your email client. Beebole processes the reply and adds it to the thread.
Yes, for messages you wrote, during the first 30 minutes after posting. Point at the message in Beebole’s Journal and click Edit or Delete. After 30 minutes the buttons no longer appear on that message.
Yes. On Beebole’s Journal page, approvers see the timesheets submitted to them and a banner with the number waiting, and people receive a message when their timesheet is fully approved or rejected. A person’s Journal opened from the Timesheet page lists every submission, approval, and rejection. See Approvals for details.