How it works
When you enable the integration, Beebole imports your existing QuickBooks Online data: Customers and Items are created as projects in Beebole, and QuickBooks employees are created as Beebole people — assigned the default role you select during setup, as with the other integrations. To export, you simply select a period: Beebole takes all time entries for that period and automatically creates the corresponding time activities in QuickBooks. After each export, Beebole shows an Entries successfully exported count, plus an expandable Entries not exported list if any entry failed — you can also verify the created time activities in QuickBooks.Only time entries are exported to QuickBooks. Expenses are not synced — they are handled in Beebole only.
Setting up the QuickBooks integration
1
Open integration settings
Go to Settings > Integrations in your Beebole account, then select QuickBooks from the list.
2
Connect to QuickBooks
Click Connect to QuickBooks. A popup appears asking you to sign in to your QuickBooks Online account; follow the Intuit prompts to authorize Beebole. The popup closes automatically when the connection is complete.
3
Choose the default role
Select the Default role for imported employees to assign to the people imported from QuickBooks, as with the other integrations.
4
Enable integration
Toggle Enable integration on. This triggers the import: Beebole brings in your QuickBooks customers, items, and employees. The toggle is what starts the sync — the connection alone does not import anything.
5
Verify the connection
Once enabled, the QuickBooks integration shows as active in your integration settings, and the imported customers, items, and employees appear in Beebole. You can now export time entries to QuickBooks.
Exporting data to QuickBooks
1
Open the QuickBooks integration
Go to Settings > Integrations and select QuickBooks from the list.
2
Select a period and export
Under Select period to export, choose the period you want to export and click Export — that’s the only input needed. Beebole fetches the time entries for that period and automatically creates the corresponding time activities in QuickBooks.
3
Check the result
Beebole shows an Entries successfully exported count, and an expandable Entries not exported list if any entry failed. To confirm the export, you can also open QuickBooks and verify the time activities were created.
What data is synced
Because Beebole imports the QuickBooks customers, items, and employees at setup, exported time activities stay linked to the right customers, items, and employees automatically — even when the matching customer or item sits at a different level of your Beebole project hierarchy. Expenses are not synced in either direction — they are handled in Beebole only.
Keeping customers and items in sync
While the integration is enabled, customers and items created or renamed in QuickBooks are reflected in Beebole automatically. To pull the latest changes on demand, go to Settings > Integrations > QuickBooks and click Manual sync under Manually sync QuickBooks customers and items.Disconnecting QuickBooks
To disconnect the QuickBooks integration, go to Settings > Integrations > QuickBooks, toggle Enable integration off, then click Reset connection. The Reset connection button is disabled while the integration is enabled, so you must turn the toggle off first. Previously exported data remains in QuickBooks — disconnecting only removes the ability to send new exports. Disconnecting from the QuickBooks side works too: if you remove Beebole from your apps in QuickBooks, Beebole is notified and closes the connection cleanly — the integration shows as disconnected the next time you look at it in Beebole.Related content
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Frequently asked questions
Is the QuickBooks integration real-time?
Is the QuickBooks integration real-time?
Customers and services are synced automatically and kept up to date in real time. Time activities are exported manually — you choose the period and trigger the export when ready, giving you full control over what gets sent to QuickBooks.
Can I export the same date range twice?
Can I export the same date range twice?
No. Beebole blocks any export that starts on or before the last day you already exported, so you cannot resend an overlapping period. If you try, Beebole shows the error “You can only export entries from the last day of the period already exported.” This prevents duplicate time activities in QuickBooks.
Does the integration work with QuickBooks Desktop?
Does the integration work with QuickBooks Desktop?
No. Beebole integrates with QuickBooks Online only. QuickBooks Desktop is not supported.
How do I know if an export succeeded?
How do I know if an export succeeded?
After an export, Beebole shows an Entries successfully exported count. If any entry failed, an Entries not exported list appears that you can expand to see the details. You can also open QuickBooks to verify the time activities were created.
Are expenses exported to QuickBooks?
Are expenses exported to QuickBooks?
No. Only time entries are exported, as time activities. Expenses are handled in Beebole only and are not synced to QuickBooks.
Do I need admin access in both Beebole and QuickBooks?
Do I need admin access in both Beebole and QuickBooks?
Yes. You need administrative privileges in Beebole to configure the integration, and sufficient permissions in QuickBooks to authorize the connection and receive data.