| Jira | Projects and activities | Planning and tasks |
|---|---|---|
| Project | Project | Task |
| Issue | Subproject | Sub-task |
Before you start
You need administrative privileges in both Jira and Beebole to set up the integration.
| What syncs from Jira | What stays in Beebole |
|---|---|
| Projects: Imported as Beebole projects or tasks. | Approval workflows: Beebole handles the timesheet lifecycle. |
| Issues: Imported as Beebole subprojects or sub-tasks. | Billing rates: Managed exclusively in Beebole. |
| Users: Jira users are mapped as Beebole people. | Budgets: Set within Beebole’s billing and budget settings. |
What’s included
Jira projects and issues
Jira projects and issues
Active projects and issues at the time of enabling the integration are created in Beebole. Any name change to those items is reflected in Beebole while the integration is active. New projects and issues created in Jira are also automatically added to Beebole.
Jira users
Jira users
All active users in your Jira site are automatically created as people in Beebole when you first enable the integration. You choose a default role for these imported employees during setup.
Items managed in Beebole
Items managed in Beebole
Timesheet entries, approval workflows, billing rates, budgets, and expenses remain in Beebole and are not affected by the integration.
Step-by-step configuration
Connect to Jira
Go to Settings > Integrations > Jira. Click Connect to Jira.Follow the instructions in the popup to enter your Jira Cloud URL and authorize Beebole to access your Jira site. The popup closes automatically when the connection is complete.
Configure integration parameters
Once connected, configure the following options:
- Where to import your issues — Choose between Projects and activities (for project time tracking with rates and billing) or Planning and tasks (for resource planning and assignment).
- Default role for imported employees — Select the role to assign to Jira users when they are imported into Beebole.
Configure integration parameters
Once connected, configure the following options:
- Where to import your tasks — Choose between Projects and activities (for project time tracking with rates and billing) or Planning and tasks (for resource planning and assignment).
- Default role for imported employees — Select the role to assign to Jira users when they are imported into Beebole.
Enable the integration
Click the toggle to Enable integration. Beebole imports all your active Jira projects and issues.Once complete, the integration is active. All future changes in Jira are automatically reflected in Beebole.
The initial import may take a few moments depending on the size of your Jira site. You can continue using Beebole while the import runs in the background.
Enable the integration
Click the toggle to Enable integration. Beebole imports all your active Jira projects and issues.Once complete, the integration is active. All future changes in Jira are automatically reflected in Beebole.
The initial import may take a few moments depending on the size of your Jira site. You can continue using Beebole while the import runs in the background.
Validate the integration
Click the Projects icon in the left menu to open the Projects page. Expand the categories — you should see a new category called Jira containing all your imported projects and issues. You can rename this category if needed.
Validate the integration
Click Projects in the sidebar to open the Projects page. Expand the categories — you should see a new category called Jira containing all your imported projects and issues. You can rename this category if needed.
Configure the timesheet
If you want the new Jira category to appear in the timesheet, go to Settings > Account Settings > Timesheet Settings and select the Jira category.
Disabling the integration
To disable the integration, go to Settings > Integrations > Jira and toggle the integration off. You can re-enable it at any time to resume syncing. To disconnect your Jira account entirely, click Reset connection.Related content
Projects and activities
Manage your projects, subprojects, and billing rates in Beebole.
Planning and tasks
Create, organize, and assign tasks, and track time against them.
Custom integrations
Build your own integrations using the Beebole GraphQL API.
All integrations
Explore all available Beebole integrations.
Frequently asked questions
What is the difference between Projects and activities and Planning and tasks?
What is the difference between Projects and activities and Planning and tasks?
Beebole’s time management has two structures. Projects and activities can be configured with billing rates, costs, budgets, and expenses. Planning and tasks is a list of tasks you can assign in resource planning charts. Both can be used in the timesheet to track time. Choose the option that best fits how your organization manages work.
How often does Beebole sync with Jira?
How often does Beebole sync with Jira?
Changes made in Jira (new projects, issues, or name updates) are reflected in Beebole automatically. In most cases this happens within minutes. If a change is not reflected within 24 hours, contact support@beebole.com.
Can I choose which Jira projects to import?
Can I choose which Jira projects to import?
The integration imports all active projects and issues from your Jira site. You cannot selectively import individual projects. However, you can organize and filter imported items within Beebole after the import.
Does the integration work with Jira Server or Data Center?
Does the integration work with Jira Server or Data Center?
The Beebole integration is designed for Jira Cloud. If you use Jira Server or Data Center, contact support@beebole.com to discuss options.
What happens to imported data if I disable the integration?
What happens to imported data if I disable the integration?
All previously imported projects, issues, and people remain in Beebole as local records. They are not deleted. Only future changes from Jira will stop syncing until you re-enable the integration.