| Asana | Projects and activities | Planning and tasks |
|---|---|---|
| Project | Project | Task |
| Task | Subproject | Sub-task |
| Sub-task | Sub-subproject | Sub-sub-task |
Before you start
You need administrative privileges in both Asana and Beebole to set up the integration.
| What syncs from Asana | What stays in Beebole |
|---|---|
| Projects: Imported as Beebole projects or tasks. | Approval workflows: Beebole handles the timesheet lifecycle. |
| Tasks: Imported as Beebole subprojects or sub-tasks. | Billing rates: Managed exclusively in Beebole. |
| Sub-tasks: Imported as Beebole sub-subprojects or sub-sub-tasks. | Budgets: Set within Beebole’s billing and budget settings. |
| Users: Asana active users are mapped as Beebole people. |
What’s included
Asana projects, tasks, and sub-tasks
Asana projects, tasks, and sub-tasks
Active projects, tasks, and sub-tasks at the time of enabling the integration are created in Beebole. Any name change to those items is reflected in Beebole while the integration is active. New projects and tasks created in Asana are also automatically added to Beebole.
Asana users
Asana users
All active users in your Asana workspace are automatically created as people in Beebole when you first enable the integration. You choose a default role for these imported employees during setup.
Items managed in Beebole
Items managed in Beebole
Timesheet entries, approval workflows, billing rates, budgets, and expenses remain in Beebole and are not affected by the integration.
Step-by-step configuration
Connect to Asana
Go to Settings > Integrations > Asana. Click Connect to Asana.
Configure integration parameters
Once connected, configure the following options:
- Workspace — If your Asana account is linked to more than one workspace, select the one you want to sync with Beebole.
- Default role for imported employees — Select the role to assign to Asana users when they are imported into Beebole.
- Where to import your tasks — Choose between Projects and activities (for project time tracking with rates and billing) or Planning and tasks (for resource planning and assignment).
Configure integration parameters
Once connected, configure the following options:
- Asana workspace — If your Asana account is linked to more than one workspace, select the one you want to sync with Beebole.
- Default role for imported employees — Select the role to assign to Asana users when they are imported into Beebole.
- Where to import your tasks — Choose between Projects and activities (for project time tracking with rates and billing) or Planning and tasks (for resource planning and assignment).
Enable the integration
Click the toggle to Enable integration. Beebole imports all your active Asana projects, tasks, and sub-tasks.
The initial import may take a few moments depending on the size of your Asana workspace. You can continue using Beebole while the import runs in the background.
Enable the integration
Click the toggle to Enable integration. Beebole imports all your active Asana projects, tasks, and sub-tasks.
The initial import may take a few moments depending on the size of your Asana workspace. You can continue using Beebole while the import runs in the background.
Validate the integration
Click the Projects icon in the left menu to open the Projects page. Expand the categories — you should see a new category called Asana containing all your imported projects and tasks. You can rename this category if needed.
Validate the integration
Click Projects in the sidebar to open the Projects page. Expand the categories — you should see a new category called Asana containing all your imported projects and tasks. You can rename this category if needed.
Configure the timesheet
If you want the new Asana category to appear in the timesheet, go to Settings > Account Settings > Timesheet Settings and select the Asana category.
Disabling the integration
To disable the integration, go to Settings > Integrations > Asana and toggle the integration off. You can re-enable it at any time to resume syncing. To disconnect your Asana account entirely, click Reset connection.Related content
Projects and activities
Manage your projects, subprojects, and billing rates in Beebole.
Planning and tasks
Create, organize, and assign tasks, and track time against them.
Custom integrations
Build your own integrations using the Beebole GraphQL API.
All integrations
Explore all available Beebole integrations.
Frequently asked questions
What is the difference between Projects and activities and Planning and tasks?
What is the difference between Projects and activities and Planning and tasks?
Beebole’s time management has two structures. Projects and activities can be configured with billing rates, costs, budgets, and expenses. Planning and tasks is a list of tasks you can assign in resource planning charts. Both can be used in the timesheet to track time. Choose the option that best fits how your organization manages work.
How often does Beebole sync with Asana?
How often does Beebole sync with Asana?
Changes made in Asana (new projects, tasks, or name updates) are reflected in Beebole automatically via webhooks. In most cases this happens within minutes. If a change is not reflected within 24 hours, contact support@beebole.com.
Can I choose which Asana projects to import?
Can I choose which Asana projects to import?
The integration imports all active projects and tasks from your Asana workspace. You cannot selectively import individual projects. However, you can organize and filter imported items within Beebole after the import.
What happens to imported data if I disable the integration?
What happens to imported data if I disable the integration?
All previously imported projects, tasks, and people remain in Beebole as local records. They are not deleted. Only future changes from Asana will stop syncing until you re-enable the integration.
Do I need admin access in both Asana and Beebole?
Do I need admin access in both Asana and Beebole?
Yes. You need administrative privileges in both your Asana workspace and your Beebole account to set up and configure the integration.