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Beebole’s List view shows your tasks as a plain table — one header row, then one row per task — using the same columns as the Gantt chart, but sortable and without a timeline taking up half the screen. Use it when you want to work the list rather than look at it: find the tasks nobody owns, order everything by date, or change a field on twenty tasks at once. It is one of the four views of the Planning page, alongside the Gantt chart, the Kanban board, and the Staffing view — all show the same tasks, so a change in one view appears instantly in the others.

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Opening a List view

1

Open the Planning page

Click Planning in the sidebar. Pick the planning you want at the top of the page.
2

Select a List view

Click a List view tab above the task list. To create another one, click Add a view and select List — each view keeps its own columns, sort order, and grouping.

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Reading the table

Every task you can see is one row. The header row stays visible while you scroll down, and the table scrolls sideways inside its own area when the columns are wider than the screen — the page itself never scrolls horizontally.
  • Row # and Task Name are always shown, in that order. A new List view starts with just those two.
  • Anything that is an entity — the owner, the potential owners, the tags, the dependencies, the projects of each category — is drawn as a badge with its ancestors, not as bare text. Click a badge to open that entity, or Shift+click it to add it as a filter.
  • A task with subtasks shows a chevron in its Task Name cell. Click it to reveal the subtasks indented underneath, or hold ⌘ while clicking to expand or collapse every task at the same level at once (the chevron’s tooltip says ⌘+Click for all).
  • Subtasks always stay under their parent. Sorting and grouping never separate a child from its parent.
Each List view remembers what you set on it: the columns shown, their order and widths, the sort, the grouping, which parents are expanded, which groups are collapsed, and its filters. Open it again tomorrow and it looks the way you left it.

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Choosing columns

Open the ⋯ menu on the active view tab and hover over Columns to show or hide columns. Selected columns appear first in the submenu, the rest below in alphabetical order. In addition, one column per project category is available, showing the projects from that category linked to each task. The Planned figures follow the unit chosen under Durations in in the same menu — Hours or Days.

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Reordering and resizing columns

  • Reorder — Drag a column header sideways and drop it where you want it. Row # and Task Name stay first and can’t be moved.
  • Resize — Drag the right edge of any column header. Widths are saved with the view.

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Sorting

Click a column header to sort the table by that column. Click it again to reverse the direction, and a third time to go back to the manual order — a small arrow on the header shows which column is sorted and which way. One column is sorted at a time. The header’s own menu offers the same actions by name: Sort ascending, Sort descending, and Hide column. Sorting applies among siblings: top-level tasks are ordered among themselves, and each parent’s subtasks among themselves, under their parent. With a grouping active, sorting applies inside each group. Tasks with an empty value in the sorted column sit at the end, whichever direction you choose.
Row # is the row’s position in what you are looking at right now, like a spreadsheet, and dependencies point to those numbers. While a sort is active the row number replaces the drag handle used to reorder rows by hand — click the Row # header (or Manual order in its menu) to get the handles back.

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Grouping rows

Open the ⋯ menu on the active view tab and hover over Group by to restructure the list without changing any task data:
  • Owner — One group per task owner
  • Status — One group per status
  • Project categories — Group by a level of any project category
  • Tag categories — Group by a level of any tag category
Select None to remove grouping. Each group gets a header line with the group as a badge and the number of tasks in it; click the header to collapse or expand that group, or hold ⌘ while clicking to collapse or expand them all. With a grouping active, Show all groups also displays the empty ones — useful to see owners or statuses that currently have no tasks.

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Editing in the table

Every value cell in the List is a control, so you can fill in a whole column without opening a single task. Changes are saved as you make them. Editing a value never re-sorts the table under your cursor: the new order arrives the next time you click a header or reload the view.
A parent task shows its subtasks’ totals rather than its own values, so Planned, Occupation, and Dates aren’t editable on a parent row. Change the subtasks instead.

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Editing several tasks at once

Build a selection first, then edit any row inside it — the change applies to every selected task:
  • ⌘+Click (Ctrl+Click on Windows) a row to add it to or remove it from the selection.
  • Shift+Click extends the selection to a range.
  • Change a value on any selected row and every selected task gets it. Change a row outside the selection and only that row changes.
  • Press Esc to clear the selection, or Delete (or Backspace) to delete every selected task.
A mass change is a single undo step, however many tasks it touched: ⌘Z brings all of them back at once, ⇧⌘Z reapplies them.
A task that has time records logged against it cannot be deleted, so a bulk delete stops on it. Archive those tasks instead, from the task’s ⋯ menu.

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Filtering and searching

Use the Filters button to narrow the table — by task, status, owner, potential owner, project, or tags — with the active filter count shown on the button. Filters are saved with the view and can be switched off and back on without losing them: the button toggles them rather than clearing them. To search by name, use the task filter’s contains or starts with condition. Shift+clicking any badge in the table adds that entity as a filter, which is the fastest way to narrow down to one client, one owner, or one tag.

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Keyboard navigation

The List responds to the same keys as the Gantt chart:

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Saved views

The tabs above the task list are saved views, and a planning can hold as many List views as you need — one per way of working the list.
  • Create — Click Add a view, then List.
  • Rename — Double-click the tab (or long-press it on a touch screen) and type the new name, or use Rename in the tab’s ⋯ menu.
  • Duplicate or delete — Use Duplicate and Delete in the ⋯ menu. The last remaining view cannot be deleted.

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Related content

Tasks

What tasks are in Beebole — creating, importing, assigning, and tracking time on them.

Gantt chart

The same columns beside a timeline, with dependencies and a workload heatmap.

Kanban board

Move the same tasks through status columns with drag and drop.

Staffing

Book people onto projects on a per-person timeline and balance workload against capacity.

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Frequently asked questions

Open a List view and click the Dates or Owner column header. The first click sorts ascending, the second descending, and the third returns the table to the manual order. Sorting happens among siblings, so subtasks stay grouped under their parent.
Yes. ⌘+Click rows to build a selection (or Shift+Click for a range), then change the value on any row inside the selection — every selected task in Beebole gets it, as one undo step. Delete removes the whole selection at once.
Both show the same tasks with the same columns. The Gantt chart pairs those columns with bars on a timeline, for scheduling and dependencies. The List view drops the timeline and gives the columns the whole width, adds sorting, and lets you reorder and resize them — better for finding, checking, and mass-editing tasks.
Those two are fixed in Beebole: Row # carries the numbers dependencies point to, and Task Name carries the hierarchy chevron, so both stay at the left of the table. Every other column can be dragged into any order and resized.
Not from the view itself — the List view in Beebole is a working table, not an export. Build the figures you need in Reports instead, then download them as Excel, CSV, or PDF.