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Accrual policies are not available yet. This page previews how they will work once they ship. Today, you add earned time by hand in the allowance’s Accrued field. The carry-forward rules and accrued balances described below already work.
Beebole’s accrual policies will let you define how time off accumulates for your team on a recurring schedule. Instead of granting the full allowance on day one, leave will build up gradually, for example every week or every month. Until then, you record earned time by hand in the allowance’s editable Accrued field.

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How accruals will work

An accrual policy will belong to an absence type and define three things:
  1. How much time off is awarded per period (the Quantity).
  2. How often the accrual is awarded (the Frequency).
  3. When, within each period, the accrual is credited to the person’s balance (the Awarded on setting).
Each absence type will have its own policy, and policies will be optional: some types can accrue (vacation, for example) while others keep a fixed allowance. Earned time will be added to the person’s balance, alongside the Accrued amount you can already enter by hand.

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Planned policy settings

The policy is planned as an Accruals panel on each absence type, under Settings > Time Off, switched on and off with a toggle. Once it is on, it will offer these settings:

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Frequency settings

The accrual frequency will set the cadence at which time off accrues. The planned options are:
To spread a yearly amount evenly, divide it by the number of periods in a year. For example, 20 days a year accrued monthly is about 1.67 days per month.

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Award timing explained

The Awarded on setting will control the moment within each accrual period when the time is credited:
  • first day of the period: the time is available as soon as the period starts. For monthly accruals, this means the 1st of each month.
  • last day of the period: the time is credited on the final day of the period, so the person earns it by the end of the accrual window.
  • day after the period: the time is credited on the first day of the following period, once the person has fully completed the period.
Award timing decides when a person can use accrued time off. With day after the period, January’s accrual becomes available on February 1, not during January. Pick first day of the period if people should use their time right away.

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Carry-forward rules

Carry-forward decides what happens to unused time off when an allowance period ends. It already works today, and it is set on the allowance, not on the accrual policy. Two fields on each allowance control it: Once the new period starts, Beebole spends the carried balance first, before the new period’s allowance, so the time that expires soonest is used first. A negative balance at the end of a period carries nothing. Any Accrued amount is part of the balance, so it carries over under the same rules.
1

Open the allowance

Open the Absence allowances panel (in Settings > Account Settings for the organization default, or on a person or tag) and click the relevant allowance.
2

Set the validity date

In Valid until, pick the last day the carried time can be used. It must fall after the end of the allowance’s period.
3

Set the limit

Enter the maximum amount that can roll over in Carry forward limit, or leave it at 0 for no cap. Every change is saved automatically.
Beebole Absence allowances panel of Elena Rossi with the PTO 2026 card open, showing Allowance 20 d, Consumed 12d, Valid until Mar 31, 2027 and the Carry forward limit field set to 5 d, above the Allow negative balance option

A PTO allowance that carries up to 5 unused days into 2027, usable until March 31

With the allowance above, if Elena takes no more PTO in 2026, she ends the year with 8 of her 20 days left: 5 carry into 2027 and 3 expire on December 31. Her next time off in 2027 uses the 5 carried days first, and any still unused on March 31, 2027 expire.
Beebole works out carried balances from the allowance’s current settings. Changing Valid until or Carry forward limit after a period has ended also changes what carried over from it, and every balance that depends on it. Review the affected balances after such a change.

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Viewing accrued balances

You can check any person’s balance, including the Accrued amount, from their profile:
1

Open the person's profile

Click People in the sidebar and open the person’s profile.
2

Review the balance

In the Absence allowances panel, each allowance’s summary line shows its Allowance, Accrued, and Consumed amounts. Click an allowance to open all of its fields. An allowance inherited from a tag or the organization is read-only on the person.
Balances update as time-off entries are recorded on timesheets and when the allowance’s Accrued field is adjusted. For everyone at once, use the Absence quotas report.

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Related content

Time Off

Configure absence types and allowances, track balances, and record time off on the timesheet.

Public Holidays

Define non-working days that affect capacity and time-off calculations.

Work Schedule

Set working hours used to calculate day-based time off.

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Frequently asked questions

Not yet. Automatic accrual policies are coming soon to Beebole. Today, each allowance has a manual Accrued field: enter the time a person has earned there, and Beebole adds it to their balance. Carry-forward on allowances already works.
Yes. In Beebole, the Accrued field belongs to each allowance, so you can enter a different amount for each person whose allowance is set on their own profile. Accrual policies, once available, will be set per absence type.
It depends on the allowance. Without a Valid until date after the period end, unused time off expires when the period ends. With one, the unused balance carries over until that date, capped by the Carry forward limit when it is above 0, and Beebole spends it before the next period’s allowance.
No. In Beebole, a Carry forward limit of 0 means no cap: the whole remaining balance carries over, as long as the allowance has a Valid until date after the end of its period. To let nothing carry over, leave Valid until empty.
No. Beebole’s accrual policies will be optional and set per absence type. You will be able to accrue some types (for example, vacation) and keep a fixed allowance for others (for example, sick leave).