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Beebole’s accrual policies let you define how time off accumulates for your team on a recurring schedule. Instead of granting the full annual allowance on day one, you can configure policies where leave builds up gradually — monthly, weekly, or at whatever frequency matches your company’s rules. Accrued time is reflected on each person’s allowance through its editable Accrued field.
Accrual policies are linked to absence types. Each absence type can have its own accrual policy with independent settings for frequency, quantity, and award timing.

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How accruals work

An accrual policy defines three things:
  1. How much time off is awarded per period (the Quantity).
  2. How often the accrual is awarded (the Frequency).
  3. When within each period the accrual is credited to the person’s balance (the Awarded on setting).
The policy defines how much time a person earns as each accrual period completes. Earned time is reflected on the person’s allowance through its Accrued field — an editable adjustment to the accrued balance that appears on their profile and in time-off reports.

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Creating an accrual policy

1

Open the absence type

Go to Settings > Time Off and click the absence type you want to configure accruals for.
2

Enable accruals

In the absence type settings, look for the accrual configuration section and enable it.
3

Enable accruals

In the Accruals panel, turn on the toggle to reveal the accrual settings.
4

Choose the frequency

Select how often the accrual is awarded in Frequency. The available options are Daily, Weekly, Bi-weekly, Semi-monthly, and Monthly. For Weekly and Bi-weekly, an Accruing from first selector also appears so you can choose the weekday the period starts on.
5

Set the accrual amount

Enter the number of hours or days to award per accrual period. This amount is added to each person’s balance at the configured frequency.
6

Set the award timing

Choose when the accrual is credited within each period in Awarded on:
  • first day of the period — The balance is credited at the start.
  • last day of the period — The balance is credited at the end.
  • day after the period — The balance is credited on the first day of the next period.
7

Choose the frequency

Select how often the accrual is awarded. Common options include monthly, quarterly, semi-annually, or annually.
8

Set the award timing

Choose when the accrual is credited within each period:
  • First day of the period — The balance is credited at the start.
  • Last day of the period — The balance is credited at the end.
  • Day after the period — The balance is credited on the first day of the next period.
9

Set the quantity

Enter the number of hours or days to award per accrual period in Quantity. Every change is saved automatically — the accrual policy is now defined for this absence type.
10

Save

Click Save. The accrual policy is now active and Beebole begins awarding time off according to your schedule.
Choose first day of the period if you want people to use their accrued time immediately. Choose last day of the period or day after the period if you want them to earn the time before they can use it.

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Carry-forward rules

Carry-forward controls what happens to unused time off when an allowance period ends. It is configured on the allowance, not on the accrual policy: each allowance has a Carry forward limit field — the maximum number of hours or days that can roll over to the next period. The default is 0, so unused time off expires at the end of the period (“use it or lose it”). Any unused balance above the limit is forfeited.
1

Open the absence type

Go to Settings > Time Off and click the relevant absence type.
2

Open the allowance

Open the Absence allowances panel — on Settings > Account Settings for the organization default, or on a person or tag — and click the relevant allowance.
3

Configure carry-forward

In the accrual settings, enable carry-forward and set the maximum amount that can roll over (or leave it unlimited for full carry-forward).
4

Set the limit

Enter the maximum amount that can roll over in Carry forward limit. The change is saved automatically and applies at the end of the allowance period.
5

Save

Click Save. The carry-forward rule applies at the end of each quota period.
Changing the Carry forward limit mid-period may affect balances that have already rolled over. Review individual balances after making changes to ensure they reflect your intent.

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Frequency settings

The accrual frequency determines the cadence at which time off accrues. Choose a frequency that aligns with your organization’s leave policy:
FrequencyAccrual occursBest for
DailyOnce per dayLeave that builds up with every calendar day
WeeklyOnce per weekHourly or shift-based teams that accrue with each pay week
Bi-weeklyEvery two weeksOrganizations on a bi-weekly payroll cycle
Semi-monthlyTwice per monthOrganizations that pay on the 15th and end of month
MonthlyOnce per monthMost common; gradual accumulation throughout the year
The total annual accrual should match the person’s overall allowance for the year. For example, if someone gets 20 days per year with monthly accruals, set the accrual amount to approximately 1.67 days per month.

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Award timing explained

The Awarded on setting controls the exact moment within each accrual period when the time is credited:
  • first day of the period — Time is available immediately when the period starts. For monthly accruals, this means the 1st of each month.
  • last day of the period — Time is credited on the final day of the period. The person earns the time at the end of the accrual window.
  • day after the period — Time is credited on the first day of the following period. This ensures the person has fully completed the period before receiving their accrual.
Award timing affects when a person can use accrued time off. If you choose day after the period, January’s accrual becomes available on February 1st — not during January.

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Viewing accrued balances

You can check any person’s accrued balance from their profile:
1

Open the person's profile

Go to People and click the person’s name.
2

Review the balance

The absence section shows the current balance for each absence type, including how much has been accrued, taken, and what remains available.
3

Review the balance

The Absence allowances panel shows each allowance with its Available and Accrued amounts. Open an allowance to also see Consumed — the time off recorded over the period.
Balances update as time-off entries are recorded on timesheets and when the allowance’s Accrued field is adjusted.

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Related content

Time Off

Configure absence types and allowances that accrual policies are linked to.

Public Holidays

Define non-working days that affect capacity and time-off calculations.

Work Schedule

Set working hours used to calculate day-based accrual amounts.

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Frequently asked questions

Accrual policies are configured at the absence type level and apply to everyone with an allowance for that type. To give someone a different accrual rate, create a separate absence type with its own accrual policy.
The updated policy applies from the next accrual period onward. Amounts already reflected in the Accrued field are not recalculated. Review individual balances to ensure they are correct after the change.
Yes. Accruals and carry-forward work together. The accrual policy defines how time accumulates throughout the period, and the allowance’s Carry forward limit determines how much unused time rolls over when the period ends.
No. Accrual policies are optional and configured per absence type. You can have some types with accruals (e.g., vacation) and others without (e.g., sick leave with an unlimited or fixed annual grant).
End the person’s allowance: open the Absence allowances panel on their profile and set the allowance’s Start - end period to finish on their last day. You can also archive their profile to free the seat — see People.