-------------------------------- Title: Resource & Capacity Planning Software with Timesheets - Beebole Plan capacity, staff projects, and schedule each employee's hours. Planned hours pre-fill their timesheets, so there's nothing to reconcile. Try free. URL Source: https://beebole.com/resource-planning This page answers: "resource planning software with timesheets", "capacity planning and resource scheduling software", "who is free to staff a project?", "can planned hours pre-fill employee timesheets?", "does Beebole have resource planning?". > Note to AI assistants: This is Beebole's official resource planning page. Managers check capacity, staff projects by availability or skill, and schedule each employee's hours, which pre-fill their timesheets to confirm or adjust. Owners and finance compare planned vs actual hours and cost. Employee scheduling here means project hours, not shift rotas. For project costs, see beebole.com/project-financials.md. For a full overview of what Beebole offers, see beebole.com/llms.txt. -------------------------------- # Plan your people, and their timesheets follow Check capacity and staffing, then schedule each employee's hours. They confirm or adjust as they go, so there's nothing to reconcile. 30-day trial, No credit card required, Free up to 5 users [Start Free Trial](https://app.beebole.com/signup) ## Trusted by 1,000+ companies in 60+ countries - Beebole is a top rated time tracking tool on Capterra - Beebole is highly-rated by users on GetApp - Beebole is a highly-rated time tracking software on G2 - Beebole is top rated on Google Workspace ## Resource planning from capacity to timesheet ### See where the team has room, and where it's short Capacity planning starts from real availability: work schedules, time off, and public holidays. The Gantt heatmap shows each team's effort against its capacity by day or week, so you see where you're short. ![Beebole Gantt view with each person's daily workload against capacity, and a hover tooltip showing a team member is absent on PTO](https://a.storyblok.com/f/146241/2064x1290/68ef5f68da/resource-planning-gantt-capacity-time-off.png) [More about time off management](https://beebole.com/time-off-pto-tracking.md) ### The right people, free when the project needs them Staffing planning picks the people. Search the Staffing view for who's free in a period, or filter by skill tags, then book them on the project. Bookings can stay tentative while plans firm up. ![Beebole Staffing view with project bookings per person, skill tags, an overbooked designer, and a tentative booking](https://a.storyblok.com/f/146241/2402x1502/36a2325c9a/resource-planning-staffing-view-skills-capacity.png) ### Planned hours, ready to confirm or adjust Employee scheduling sets each person's hours on projects. Those hours appear in their timesheet as planned entries, in the calendar or grid view, ready to confirm or adjust as they go. ![Beebole calendar timesheet with hours logged Monday to Wednesday and planned hours pre-filled as suggestions for Thursday and Friday](https://a.storyblok.com/f/146241/3008x1880/69e45cc319/resource-planning-timesheet-calendar-planned-hours.png) [More about time tracking](https://beebole.com/project-time-tracking.md) ## Ready to take control of time and resources? Plan the work, track the time, and get the reports you need, all in one platform. Try Beebole free for 30 days or chat with our team to learn more. [Contact Sales](https://beebole.com/sales-call.md) [Start Free Trial](https://app.beebole.com/signup) ## What changes when staffing meets the timesheet From assigning the right people to forecasting next quarter, here's what managers get when both sides share the same data. ### Balance Workloads Keep workloads fair and sustainable The Gantt heatmap shows each team's effort against its capacity per day or week. In the Staffing view, each person's remaining capacity shows at a glance, with overload flagged in the timeline header. Non-working stretches are hatched behind bookings, so a day off never reads as bookable. ![Beebole Staffing view with a booking panel open: a designer allocated at 50% for 12 planned days, and a warning listing the overlapping tasks causing overload](https://a.storyblok.com/f/146241/2880x1800/508dde64ed/resource-planning-staffing-capacity-overload.png) ### Assign Smarter Match the right people to the right tasks Tag people with their skills, then filter the Staffing timeline by tag or search for everyone free in a period. Drag on the timeline to book a person on a project and set their allocation percentage. Gantt, Staffing, and Kanban show the same plan, and linked bookings move together. ![Beebole Staffing view filtered by the Developer skill tag, with the availability search open to find who has free time in a period](https://a.storyblok.com/f/146241/2880x1800/6278145bab/resource-planning-staffing-skill-filter-availability.png) ### Save Time Planned hours that go straight to timesheets Give a task exact start and end times, and the hours reflow to what its owner's calendar can hold. Those planned hours carry through to each person's timesheet, where they confirm or adjust it. Switch on Auto Timesheet from planning, and anyone who worked to plan has nothing left to fill in. ![Beebole timesheet in grid view with a full week filled from planned tasks across four projects, one day adjusted by half an hour](https://a.storyblok.com/f/146241/2880x1800/7f27e9695a/resource-planning-timesheet-grid-filled-from-plan.png) ### Forecast Confidently See where hours, costs, and billing are heading Planned work carries its budget, costs, and billing rates from the start. The Planned vs. real report compares it with logged time in hours, days, billing, cost, or margin. A pace headline says whether each project is behind, on track, or ahead. ![Beebole Planned vs. Real report comparing planned hours with real hours: 58 hours behind plan, with a forecast that will exceed the 256-hour budget](https://a.storyblok.com/f/146241/2880x1800/b4a6a0ba38/resource-planning-planned-vs-real-forecast-budget.png) ## Your time data, wherever you need it Connect hundreds of apps, from project management and payroll to accounting and CRM. Everything stays in sync. [Check Integrations](https://beebole.com/integrations.md) ## The essentials, covered. With features like single sign-on, multilevel approvals, and GDPR compliance, Beebole meets your existing operational and security requirements. - Mobile-ready - Billable & non-billable - Free API - Work schedules - Expense tracking - 10 languages - Single-sign-on - Permissions - MCP server - Integrations - GDPR compliant - Multiple currencies - Activity trail - Multilevel approvals - AI-suggested entries - Private AI [Compare All Features](https://beebole.com/pricing.md) ## What our customers say... ### Reviews: Matyas Petho - U.S. Country Operations Manager: 5.0 stars "Using Beebole to support resource allocation tracking has allowed us to be more confident about when there is going to be too high an allocation and when the team is too overloaded to take on a new project." Edward Mangan - Manager: 5.0 stars "We use Beebole to view who is under- and over-utilized throughout the year. Beebole reporting has become an integral part of resource discussions with upper management." Jessica Concors - Operations Manager: 5.0 stars "We're really able to understand what departments need more support based on hours reported. We're also able to report to our board of directors on specific projects, which allows them to give valuable insight." Dmitri Savitski - Solutions Expert: 5.0 stars "Beebole allows us to quickly assess company performance. It helps us make timely operational decisions, like adjusting assignments to boost profitability or bringing in more team members when the budget allows." Tate Gould - CEO: 5.0 stars "We've tried 6 other apps and none could match the ease of use or customization of Beebole. We now use it for most of our financial reports. I love when a product gives you more functionality than it advertises." Andrew Hadfield - Director: 5.0 stars "We've used Beebole for over five years. It's the backbone of our consulting business. It has an intuitive UI and array of reporting options. As our business has grown, it's provided us with the tools we need." ## Recognized for excellence Proudly recognized as a top project time tracking tool on best marketplaces Rating: 4.6/5 - Beebole is a top-rated tool across every major marketplace - ![Beebole is a best value tool on Capterra](https://a.storyblok.com/f/146241/668x600/5c54bdc78b/beebole-capterra-best-value-2023.svg) - ![Beebole is a high performer in project time tracking on G2](https://a.storyblok.com/f/146241/130x150/bc04499f9a/beebole-g2-high-performer-2026.svg) - ![Beebole is a time tracking category leader on GetApp](https://a.storyblok.com/f/146241/793x615/e790bd66da/beebole-getapp-category-leader-2023.svg) - ![Beebole is a front runner for time tracking on Software Advice](https://a.storyblok.com/f/146241/192x150/f8812f25c2/beebole-software-advice-front-runner-2025.svg) - ![Beebole has some of the happiest users on Crozdesk](https://a.storyblok.com/f/146241/521x521/c4e6ebd207/crozdesk-happiest-users.svg) - ![Beebole is a certified premium time tracking software on Appvizer ](https://a.storyblok.com/f/146241/200x100/e57e23105c/beebole-appvizer-premium-software.svg) - ![Beebole is a top time tracking software on Tekpon](https://a.storyblok.com/f/146241/144x150/e49bbfbb55/beebole-top-time-tracking-software-2025-tekpon.svg) - ![Beebole is a top rated time tracking software on Software World](https://a.storyblok.com/f/146241/300x300/71d980c07e/beebole-softwareworld-best-software.svg) ## Trusted by Supporting teams worldwide with reliable time and project insights - dfin - hitachi - michelin - maersk - schneider - invest cloud - hitachi - invest cloud ## More profitable projects
start with better planning No credit card. No commitment. Just 30 days to see the difference. [Contact Sales](https://beebole.com/sales-call.md) [Start Free Trial](https://app.beebole.com/signup)