-------------------------------- Title: How Beebole Improved Olsys' Cost & Utilization Reports See how Olsys achieved 80% utilization and a 185% boost in PM productivity by switching from Harvest to Beebole’s flexible cost and time tracking reports. URL Source: https://beebole.com/customer-cases/olsys -------------------------------- ## Olsys’ 185% boost in PM performance started with better timesheets “Beebole gives me a visual sense of readiness for timesheets. I can see who’s filled in their hours, who hasn’t, and follow up instantly. It saves me a lot of time.” Alexey Tsiunchik - Olsys Chief Technology Officer [Olsys](https://olsysltd.com), an international IT services company, needed a smarter way to track time, manage payroll, and motivate teams. By switching from Harvest to Beebole, the company gained flexibility, automation, and total visibility across its delivery teams-along with robust custom reporting capabilities that Harvest couldn’t match. The result? Timesheet preparation was twice as fast as it was with Harvest, and there was a 185% increase in PM productivity through a new incentive program powered by Beebole data. - Overview Olsys is a U.S.-based technology services company providing custom software development and managed IT services. The team needed a time tracking and reporting solution to support a growing global workforce and streamline payroll and invoicing. - KEY features [Customizable Reports](https://beebole.com/employee-timesheet-reports) [Role-based Permissions](https://beebole.com/advanced-configurations) [Billing Rates & Profitability](https://beebole.com/project-financials) INDUSTRY - IT Consulting COMPANY SIZE - 51-200 HEADQUARTERS - Chicago, Illinois ## The challenge: Managing global teams and complex timesheets Olsys manages software development and managed IT services projects for clients across the U.S. and Europe. With 100 team members-80 of whom are in delivery-CTO Alexey Tsiunchik faced a growing challenge: how to ensure accurate, timely [time tracking](https://beebole.com/project-time-tracking) and reporting across distributed teams. Before adopting Beebole, Olsys relied on Harvest and manual spreadsheets. While Harvest handled basic time tracking, it offered limited reporting flexibility, making it difficult to customize views or create detailed performance and billing reports. This slowed down Alexey’s monthly processes and made it more difficult to get the insights he needed. Pain points before Beebole: - Lack of visibility into timesheet completion - Manual approval processes that wasted hours - Inflexible reporting and limited customization in Harvest - Inaccurate profitability data due to monthly salary rates "“In Harvest, I had to open each timesheet individually to see if it was filled properly. It wasn’t easy. Beebole gives me an instant visual overview.”" Alexey Tsiunchik - CTO @ Olsys ## The solution: Flexible, visual time tracking built for growth Beebole offered Olsys exactly what they needed-a flexible, visual, and customizable platform that fits complex operations and delivers deep, dynamic reporting. Alexey describes Beebole as a “LEGO-style” tool, giving him the freedom to build dashboards, visualizations, and reports tailored to his team’s workflow. Beebole’s custom reporting solved one of his biggest frustrations with Harvest by allowing him to track performance, billable hours, and data accuracy in a single, centralized place. The Team Calendar widget also became a game-changer: it shows at a glance who has completed their timesheets, which days are missing, and where overtime occurred. Olsys now uses Beebole to: - Run monthly “check reports” for data accuracy and compliance - Track billable vs. non-billable hours per project and person - Export clean data for payroll, invoicing, and profitability reviews - Support a PM incentive program that rewards efficiency and utilization "“Beebole lets me build what I need myself. I can create visualizations, reports, and modify fields as I like-it’s the flexibility I was looking for.”" Alexey Tsiunchik - CTO @ Olsys ## The implementation: Fast, self-managed, and supported Olsys implemented Beebole in mid-2022, migrating smoothly from Harvest. Alexey, a former developer, configured Beebole himself using the documentation and online resources. The Beebole support team, led by Miguel, provided prompt responses to advanced setup questions, particularly regarding permissions and user roles.“I like to explore tools on my own. Beebole’s documentation made it easy to set up. Support was quick to respond whenever I needed help," explained Alexey. ## What could your team achieve? Join thousands of companies that have transformed the way they track time and manage projects. [Start Free Trial](https://beebole.com/https://app.beebole.com/signup) ## The results: Accuracy, speed, and 185% growth in PM productivity Beebole is now at the core of Olsys’s operations - powering payroll, invoicing, and performance tracking. The company’s monthly timesheet process is completed in just two working days. Custom reporting plays a central role in their success. Alexey’s team builds tailored reports each month to validate data, identify missing information, and run their PM incentive program-all directly in Beebole, without needing to export to multiple tools. Key results: - Faster monthly close: Timesheets ready by day 2 of each month - Full visibility: The Team Calendar eliminated manual checks - Powerful reporting: Custom reports replaced Harvest’s rigid templates and improved payroll accuracy - 185% performance increase: PMs now cover 80% of their cost through billable hours, up from 28% - Improved motivation: A new bonus program rewards PMs up to 22% of their salary monthly, powered by Beebole data "“When we started the incentive program in mid-2024, PMs covered 28% of their costs through billable hours. Now it’s 80%. Beebole data made that possible.”" Alexey Tsiunchik - CTO @ Olsys ## What’s next for Olsys Olsys plans to expand its use of Beebole’s reports for quarterly business reviews and to adopt upcoming updates that will support monthly salary rates and improved role-based access control. The company continues to rely on Beebole as a central source of truth for all delivery, payroll, and performance tracking. ## Other customer stories - How Taptu automated project workflows with a custom integration - Learn how Taptu used Beebole's open API to build a custom integration for more accurate billing and invoicing. In doing so, they streamlined their project management, time tracking, billing, and invoicing. - [Read full story](https://beebole.com/customer-cases/taptu) - Avoid project overruns with highly-configurable rates and budgeting features - Even with 100+ active projects, Rancho Biosciences easily tracks hours and costs, manages budgets, and optimizes invoicing with Beebole. - [Read full story](https://beebole.com/customer-cases/rancho-biosciences) - Umanova built a custom client portal and streamlined timesheet processing - The software consultancy used Beebole's robust API to create a client portal, while also achieving faster reporting, better forecasting, and scalable operations. - [Read full story](https://beebole.com/customer-cases/umanova) - Simplify time tracking and get full visibility into project costs and budgeting - Cevotec, which once depended heavily on Excel and macros, has made Beebole the central pillar of its reporting infrastructure. - [Read full story](https://beebole.com/customer-cases/cevotec) - HungaroTrial monitors project workload with Beebole and Excel - How HungaroTrial used our add-ins and API to integrate Beebole with a resource planning template on Excel. - [Read full story](https://beebole.com/customer-cases/hungaro-trial) - SIS achieved better budgeting and human resource management - Beebole provides Sports Information Services with clear insights into budgets, costs, staff availability, and PTO, saving time, money, and headaches. - [Read full story](https://beebole.com/customer-cases/sports-information-services) - InData Labs ensures accurate payments and profitability insights with time tracking - This AI-powered solutions provider utilizes Beebole to track project hours, costs, and payments more accurately. - [Read full story](https://beebole.com/customer-cases/indata-labs) ## Ready to take control of time and resources? Stop juggling spreadsheets and reports - manage time, costs, and resources in one platform. Try Beebole free for 30 days or chat with our team to learn more. [Contact Sales](https://beebole.com/sales-call) [Start Free Trial](https://app.beebole.com/signup)