-------------------------------- Title: How InData Labs Gets Accurate Project Costs and Billing With Beebole, InData Labs achieves precise project profitability insights, timely contractor payments, and greater operational efficiency. URL Source: https://beebole.com/customer-cases/indata-labs -------------------------------- ## Jira vs Beebole: How InData Labs gained AI project profitability intelligence "Beebole is our primary source of cost and billing data. I honestly can't imagine how we'd manage without it." Dmitri Savitski - Operational Analyst, InData Labs InData Labs runs complex projects with diverse billing models and a global contractor network. Since adopting [Beebole](https://beebole.com/), they've gained reliable profitability insights, streamlined billing, and ensured accurate contractor payments-all while keeping costs under control. - Overview Before Beebole, managing project costs and billing was a challenge for this AI company, which worked across multiple countries with contractors and varied client billing models. Beebole became the single source of truth for project hours, costs, and payments. This helped finance, operations, and project managers align on profitability and make timely business decisions. - KEY features [Project Time Tracking](https://beebole.com/project-time-tracking)[Reporting](https://beebole.com/employee-timesheet-reports)[Time Off Tracking](https://beebole.com/time-off-pto-tracking)[Billable Hours](https://beebole.com/project-financials) INDUSTRY - AI Services COMPANY SIZE - 51-200 HEADQUARTERS - Nicosia, Cyprus ## The challenge: Complex billing models and global teams Founded in 2014, [InData Labs](https://indatalabs.com) is an AI and data science company that designs and develops intelligent solutions for startups and bigger enterprise clients, ranging from predictive analytics, computer vision, and recommendation systems to GenAI applications and end-to-end AI products, including virtual assistants and advisory systems. With around 80 employees from 20 nationalities and contractors based primarily across Europe, LATAM, and other regions, managing finances was becoming increasingly complex. Their biggest pain points before Beebole included: - Varied billing models (fixed price, time and materials, retainers, per-project, per-person rates) - Manual contractor payments tied to hourly tracking - Profitability blind spot without consolidating reporting - Complex data handoffs between Jira (for projects) and finance ""Beebole is essential for billing and invoicing. It's also how we know how much to pay contractors, since each tracked person has a rate."" Dmitri Savitski - Operational Analyst @ InData Labs ## The solution: One source of truth for costs and profitability The company has tracked all project hours in Beebole since 2018, using it as the backbone for cost and billing data. Jira remains their project management tool, but Beebole mirrors the same setup-teams, projects, and tasks-so [reporting](https://beebole.com/employee-timesheet-reports) is seamless. Beebole enables them to: - Unify billing data: Project hours and costs feed directly into finance, replacing spreadsheet reconciliation. - Run profitability reviews: Monthly meetings rely on Beebole data to evaluate project gross margins. - Support finance teams: Finance staff prefer Beebole to Jira, as they find Jira too complex. - Track leave costs: Absenteeism, holidays, and bench time are measured against budgets. - Master their billable rate: They can control their budget against actuals and monitor their billable rate. The billable rate is key because non-billable activities can quickly create overhead. If their billable rate drops below 65%, they know they're facing significant workload and some profitability issues. Conversely, a rate above 75% indicates strong performance. ""It's a great tool for the cost level. Very competitive compared to others with similar functionality. The multicurrency feature is especially useful for us."" Dmitri Savitski - Operational Analyst @ InData Labs ## The implementation: Steady rollout and supportive onboarding The company began using Beebole in 2018, but full implementation came in 2020. Dmitri, as a Beebole administrator, manually sets up project structures to match Jira tickets, ensuring consistency across tools on a day-to-day basis. The onboarding was supported by Beebole's customer success team, who helped [configure cost settings](https://beebole.com/project-financials) and permissions. Today, Dmitri manages the system with ease, relying on support only for advanced questions. "Support is very positive and responsive. I've had help with cost settings and permission issues," says Savitski. ## What could your team achieve? Join thousands of companies that have transformed the way they track time and manage projects. [Start Free Trial](https://beebole.com/https://app.beebole.com/signup) ## The results: Smarter profitability control and accurate payments Since adopting Beebole, the company has achieved significant improvements in cost visibility and billing accuracy. With insights from Beebole, they can pivot faster and smarter.Key outcomes: - Billing accuracy: Reliable data for invoices across varied client models - Billing and profitability insights: Monthly project-level reviews with real-time budget vs. actual analysis. According to Dmitri, "It certainly allows us to quickly assess company performance, typically on a weekly basis. This helps us make timely operational decisions regarding project resources within dedicated budgets to achieve the demanded profitability levels. It's an excellent tool for managing our resource mix." - Timely contractor payments: Beebole is the single source for rates and pay calculations. - Operational efficiency: Finance avoids Jira complexity, relying on Beebole's clean reporting. - Cost savings: Robust, efficient functionality at a competitive [price point](https://beebole.com/pricing). ""Beebole helps us monitor, control, and make timely decisions on project profitability. It enables us to effectively manage income and expense budgets and monitor profitability at every operational level-company, client, project, and employee/contractor/vendor."" Dmitri Savitski - Operational Analyst @ InData Labs Today, Beebole is a core operational system for InData Labs, underpinning everything from project planning to financial decision-making. As InData Labs continues to grow, Beebole remains a trusted foundation for accurate reporting and confident business decisions. ## Other customer stories - Olsys chose Beebole because of its flexibility and advanced reporting options - Olsys used Beebole time tracking data to boost PM performance, and it all started with better timesheets. - [Read full story](https://beebole.com/customer-cases/olsys) - How Taptu automated project workflows with a custom integration - Learn how Taptu used Beebole's open API to build a custom integration for more accurate billing and invoicing. In doing so, they streamlined their project management, time tracking, billing, and invoicing. - [Read full story](https://beebole.com/customer-cases/taptu) - SIS achieved better budgeting and human resource management - Beebole provides Sports Information Services with clear insights into budgets, costs, staff availability, and PTO, saving time, money, and headaches. - [Read full story](https://beebole.com/customer-cases/sports-information-services) - HungaroTrial monitors project workload with Beebole and Excel - How HungaroTrial used our add-ins and API to integrate Beebole with a resource planning template on Excel. - [Read full story](https://beebole.com/customer-cases/hungaro-trial) - Avoid project overruns with highly-configurable rates and budgeting features - Even with 100+ active projects, Rancho Biosciences easily tracks hours and costs, manages budgets, and optimizes invoicing with Beebole. - [Read full story](https://beebole.com/customer-cases/rancho-biosciences) - Umanova built a custom client portal and streamlined timesheet processing - The software consultancy used Beebole's robust API to create a client portal, while also achieving faster reporting, better forecasting, and scalable operations. - [Read full story](https://beebole.com/customer-cases/umanova) - Simplify time tracking and get full visibility into project costs and budgeting - Cevotec, which once depended heavily on Excel and macros, has made Beebole the central pillar of its reporting infrastructure. - [Read full story](https://beebole.com/customer-cases/cevotec) ## Ready to take control of time and resources? Stop juggling spreadsheets and reports - manage time, costs, and resources in one platform. Try Beebole free for 30 days or chat with our team to learn more. [Contact Sales](https://beebole.com/sales-call) [Start Free Trial](https://app.beebole.com/signup)