Author Archives: Yves

Lock Hours & Approval Module Revamp

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We have just released some great new additions to your timesheet service.

BeeBole Approval Revamped

For a full documentation about the revamped Approval module, visit our help website.

1) Lock hours

The lock mode is a great new feature to ensure that the hours you treated in your accounting software or the ones you have already billed to your customers are not changed anymore.

2) Mass action in Approval module

You can now approve, reject, lock, … hours for a single employee or for a group of employees at once.

3) Send manual reminders

While you could already set up automatic reminders, you can now send manual reminders to employees to let them know that they should fill in their timesheet.

4) Hours status filter in Reports module

You can now filter the hours appearing in your reports based on their status.

Enjoy!

Export your Timesheet Data to PDF

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If you want to:

  1. Export your data to PDF and submit branded reports to your customers
  2. Print your timesheet data to submit to your manager
  3. Build a Spreadsheet report with a specific set of columns
  4. Export your data to HTML, Word, …

Our new Export module will just let you do that.

The full documentation is available on our help website.

We made a short quick start video to show you how to use it:

Export your Timesheets to QuickBooks

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Timesheet for Quickbooks

You can now export all your timesheet entries from BeeBole to QuickBooks.

Once the integration is configured, you can use the QuickBooks Export module to get an IIF file that you will import in QuickBooks.

Find the complete documentation on our help website.

It works with QuickBooks Windows (2006 – 2011).

Please note that this feature is only available to paying customers and trial accounts.

Would you like to start a free 30-day trial to test this integration, just send en email to info (at) beebole.com.

Customer testimonials as reward

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What started as a simple item in our website redesign to do list ended up as one of the most rewarding exercise since we started BeeBole.

We had been missing a proper Customer Testimonials page since we had customers. A few weeks ago, we decided to take action.

The answers we received from our users ended up most of the time with forwards between the members of our team with “Wow!” comments.

You can read a few of those here: happy timesheet users

To all who participated, thank you again for the time you invested in writing those extremely positive reviews.

It is definitively a milestone for our team.

All Major Web Browsers Supported

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We recently added the support of Internet Explorer 8 and Opera11.

Until now, we had concentrated our efforts on FireFox, Google Chrome and Safari.
These tend to strictly follow the W3C standards and are much faster and safer.

Although it is fully functional, the app is slower, and a bit uglier with Internet Explorer 8.
There is nothing we can do about it and that’s why we still recommend to use another browser if possible. Your general experience using the Internet will also considerably improve.

Modern browsers such as FireFox, Google Chrome, Opera and Safari are newer, faster and safer.

We won’t support IE6 and IE7.

Introducing Timesheet Approval and Automatic Reminders

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We have just introduced one of the most wanted features:
Timesheet approval and automatic email reminders

To enable this new feature, go to the screen of your company.
It should be something like: https://***your-account-name-here***.beebole-apps.com/#company-3

Click the top-right menu Customize.

Locate Timesheet settings in the catalog:

Timesheet Approval Settings in the Catalog

And drag it to your screen. You should see the module below:

Timesheet Approval Settings

Timesheet settings has 2 modes:

  1. No approval.
    As above. Hours remain open for change and there is no approval.
  2. Yes, there is an approval.
    Choose this option if you want to get an approval process in your company.
    You should get the screen below:

Timesheet Approval Settings

In addition to enabling the approval, you can set an email reminder option.
This will send an email reminder to all people who have not yet submitted their hours.
You can choose a day of the week, or the first or last day of the month.

In this mode hours entered by your team, will be part of the approval process below:

Approval process

The staff members record hours in their timesheets as before.
A new button appears at the top right of the timesheet: Send for approval

Timesheet - Hours ready to be submitted for approval

Click this button to submit the hours.
The hours that were submitted can’t be changed anymore and they appear in green color.

Timesheet - Submitted Hours

Admin and managers can now approve or reject the hours.
To do so, add to your home screen the modue Timesheet approval

Go to the home screen and click the top right menu Customize
Locate Timesheet approval

Timesheet Approval in the Catalog

And drag it to your screen. You should see the module below:

Timesheet Approval Module

You can view the hours for a week or for a month.
The available actions are Accept or Reject

If you click the name of the person you go to the person’s screen.
If you click the number of hours, you get the details of theses hours.

When you click Accept the hours will be approved.
And these hours remain locked in the timesheet.

When you click Reject the hours appears as rejected in the timesheet and can be corrected or changed by the person who filled her timesheet.

Hours that are approved, can still be rejected.
This is to allow you to make some modifications in case of errors.

Categorize Your Work with Tasks

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People doing the exact same set of tasks for each of their customers will be delighted.
Let’s welcome the new “Tasks” module!

Tasks are categories of work you produce across all your clients or internally.
For example: an accountant will “Encode Receipts” for each client.

Tasks Module

To start using the module:

  • Drag and drop the module “Tasks” from the catalog into your own company screen,
  • Define the tasks you want to track,
  • Your employees will directly see them appearing in their timesheet.

The reporting module has been updated accordingly to let you have a nice and visual summary of your tasks.

Tasks Report

New: Track Absences

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Start tracking absences (holidays, leaves, sickness, …) for you team/company with the new “Absences” module.

Absence Module

  • Add the module to your own company,
  • Define the absence types you want to track,
  • Your employees will directly see them appearing in their timesheet.

Absence Timesheet

And of course, you can get an overview and exports to Excel in the reporting module under the results of your company.

Absences Report

Retrieve the other smaller changes introduced in the latest release, on the support forum.

BeeBole beta is live, try it now!

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We are very excited to announce that BeeBole beta is now live and available for all of you.
It’s time to try out!

Try BeeBole now!

The main features are:

But more than that, BeeBole is an extremely flexible Business App.
Watch out our last presentation at SF Newtech in San Francisco to learn more.

BeeBole is free during the public beta period, and we will offer a discount
for everyone who participated in the beta.

Again, thanks for your help. And please, tell your friends about us.
Tell them there is a new way for business apps.

Get started with our video tutorials

If you need help to get started with your new account, we created a few video tutorials

More videos will be added soon. Be sure to come back and discover new tips
you might have missed at first sight.

Need help?

To report issues, share ideas and missing features you would like to see, or if you find
certain part of the tool difficult to understand, feel free to contact us on our Customer Service.